Description

Callen-Lorde is seeking a Data Entry Specialist to support in managing grant-related data utilizing the ESHARE and AIRS systems. Additional data entry databases may be added based on new grant procurement, this position is temporary and part-time. The primary focus lies in accurately inputting data, preserving data integrity, monitoring progress towards quality metrics, and providing assistance in grant management activities.

General responsibilities include:

• Accurately input grant-related data into ESHARE and AIRS systems following established protocols and guidelines by deadline. Data entry may involve manual chart review or input from service forms filled out by direct service staff. Additional databases may be incorporated into the portfolio as necessary.
• Review and verify the accuracy of entered data to ensure consistency and integrity across all entries, minimizing errors and discrepancies.
• Maintain detailed records of grant-related information, ensuring completeness and accuracy for reporting purposes, adhering to organizational standards.
• Conduct regular quality checks to identify and rectify errors or discrepancies in entered data. Utilize Excel trackers to flag lapses in quality of care and overdue services for patients.
• Collaborate with team members to address data-related issues or concerns, providing updates on progress as needed, fostering effective teamwork and coordination.

Qualifications

• High school diploma or equivalent
• Coursework or training in data entry, grant management, or related fields preferred.
• 1 year of experience in data entry or related administrative roles, with a focus on accuracy, ability to meet deadlines, and attention to detail.
• Proficiency in basic administrative software including Microsoft Excel, Word, Outlook, Teams, and Adobe Acrobat.
• Ability to create and maintain data tracking systems and monitor progress towards deliverables.

Desired Characteristics, Skills

• Organizational Skills: Ability to organize and prioritize tasks effectively to meet deadlines and manage workload efficiently.
• Communication Skills: Strong verbal and written communication skills, with the ability to collaborate effectively with team members and communicate updates or issues as they arise.
• Attention to Detail: Keen attention to detail and a commitment to maintaining data accuracy and integrity throughout the data entry process.
• Confidentiality: Understanding of the importance of maintaining confidentiality when handling sensitive health-related information.
• Flexibility: Ability to adapt to changing priorities and work effectively in a dynamic and fast-paced environment.

• Commitment to Diversity, Equity and Inclusion initiative.
• Commitment to the mission of Callen-Lorde.