Description

Experience. Reputation. Excellence. Longevity. These are the hallmarks of Russo Development LLC. We are one of the most active, privately held developers of industrial, data center, residential, and mixed-use projects in northern New Jersey.

Over the past 50 years we have developed more than eight million square feet of premier commercial space, delivered approximately 3600 luxury apartment units, completed more than 60 industrial projects and have become one of the largest owners of data center space in the New York metropolitan area. Now in our second generation of leadership, our privately-owned firm continues to surpass the needs of our tenants and residents and partners as one of the most successful niche development companies in the marketplace. After years of growth and success Russo Property Management LLC was established in 2017 to provide the highest quality residential and commercial management services at all properties owned or under development. 

If you are looking to join company that offers an EXCELLENT salary and benefits package, opportunity for career growth and a true people first culture, then Russo Development / Property Management may be for you!

We are seeking an enthusiastic and dedicated team player that has the ability to thrive in a fast-paced environment. The AP Specialist will be responsible for ensuring prompt and accurate payment to vendors within the contracted terms.

This position will be based out of our corporate office in Carlstadt, NJ.

Position Responsibilities:

• Review, verify and process invoices in compliance with financial policies and procedures.
• Process invoices daily, assign to correct project manager via Timberscan and run weekly reports for approvers.
• Review monthly vendor statements, request missing invoices and communicate with vendors in a timely manner.
• Log and reconcile invoice spreadsheet for all A/E vendors.
• Record invoice expenses against commitments, allocating expenses on a line-by-line basis and tracking total costs against total commitments.
• Process contract change orders and revise analysis of costs incurred versus contracted costs to reflect the contract change order.
• Reclass costs as needed per Accountants’ instructions.
• Work closely with A&E departments to track and record change orders and related invoices. Communicate with A/E Administration daily, keep team updated on vendor inquiries.
• Upload new A&E commitments and change orders to Sage 300/Procore
• Move costs for contract amounts via Sage 300 related to change orders and cost code related revisions.
• Verify and investigate discrepancies, if any, by reconciling vendor account and monthly vendor statements.
• Generate reports detailing accounts payables status. 
• Scan and save COIs received plus communicate with vendors and A/E Admin to secure up to date COI’s before they expire.
• Serve as a backup to AP team while on vacation, primarily assisting by entering check requests and urgent invoices as needed.

Requirements

• HS/GED required, Associates degree preferred
• 5 years’ experience processing accounts payable. Experience paying invoices against contract commitments preferred. 
• Architecture/Engineering/Construction experience a plus i.e. language on Proposals, bids, reports and other construction documents.
• Experience with Microsoft office products. Knowledge of Pivot Tables and Vlookups preferred. 
• Experience with Timberscan and Procore preferred.
• Customer service first attitude. Able to respond to vendors in a timely manner.
• Professional, courteous, and friendly demeanor.
• Proactive self-starter and team-player.
• Ability to communicate clearly with staff.

EOE/M/F/D/V

**NO RECRUITER SOLICITATION**