Overview

Stivers Law is actively seeking a dynamic Legal Assistant with a minimum of two years of law firm experience to join our accomplished Team.

About Us

Stivers Law, situated in the heart of Coral Gables, Florida, is a boutique law firm specializing in estate and wealth planning, probate and trust administration, Medicaid planning, elder law and special needs planning. Explore more about our firm at www.MiamiWealthPlanning.com.

About You

You embody our core values at Stivers Law, making you an ideal candidate for the role. As a solution-oriented individual, you specialize in making the complex simple, aligning seamlessly with our commitment to "Act Efficiently." Your ability to navigate intricate matters with discipline, consistency, and diligence reflects our dedication to being process-driven and managing priorities effectively.

Thriving in a fast-paced environment, you are recognized for your agility, resilience, and aversion to downtime. This resonates with our core value of "Be Curious," as you continually seek opportunities to learn and figure things out.

Your compassionate nature aligns seamlessly with our commitment to "Gets People." Your satisfaction in assisting others and your innate ability to be relatable, understanding, and respectful make you a people person. You go out of your way to be helpful, ensuring that everyone feels comfortable and understood. Speaking in simple language, you uphold our value of making connections with people on a genuine level.

While you appreciate collaborative efforts, your ability to thrive when working independently for extended periods perfectly mirrors our value of "Be Professional." Your professionalism, demonstrated by how you show up, act, and appear, sets you apart. Holding yourself to high standards, being dependable, and trustworthy reinforce our commitment to doing what you say.

Job Description

As a Legal Assistant at Stivers Law, you will play a pivotal role in supporting the efficient functioning of our boutique law firm. Your responsibilities will encompass a wide range of tasks, ensuring the seamless operation of the legal processes and contributing to the overall success of the firm. Here is a list of your standard job duties:

Client Interaction:

• Handle intake calls from potential clients, following a scripted process to gather necessary information.
• Coordinate consultations and assist in determining the firm's ability to provide assistance.
• Oversee the client onboarding process, ensuring a smooth transition into our services.

Document Management:

• Receive, scan, and sort incoming mail, ensuring proper organization and distribution to the relevant personnel.
• Assist paralegals by handling document preparation, including formatting, proofreading, and notarizing estate plans.

Office Management:

• Manage office supplies, order replacements as needed, and maintain an organized and efficient workspace.
• Open new files in the case management software, ensuring accurate and up-to-date information.

Event Coordination:

• Prepare for and assist with estate planning signings, including setting up conference rooms and welcoming clients.
• Confirm appointments, managing scheduling details for both clients and internal team members.
• Attend and actively participate in estate planning seminars, coordinating logistics and confirming attendee participation.

Financial Administration:

• Create and manage invoices, ensuring accuracy and timely processing.
• Record payments received, maintaining detailed and up-to-date financial records.

Communication and Correspondence:

• Answer emails and phone calls promptly, providing professional and informative responses.
• Assist in handling communication with clients, opposing counsels, and other relevant parties.

Reporting and Data Management:

• Prepare and update various reports using tools such as Excel, ensuring accuracy and attention to detail.

Administrative Support:

• Provide administrative support to paralegals and attorneys as needed, contributing to the overall efficiency of the legal team.
• Assist in managing priorities, ensuring that tasks are completed in a disciplined and consistent manner.

Continuous Learning:

• Demonstrate a commitment to ongoing learning, staying updated on legal procedures, software, and industry best practices.
• Take the initiative to figure out solutions to challenges and enhance job-related skills.

By performing these comprehensive job duties, you will contribute to the success of Stivers Law by maintaining a high level of professionalism, efficiency, and dedication to our clients and team members.

Job Type: Full-time

Pay: $24.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Free parking
• Paid time off

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Work Location: In person