HR & Admin Executive

Overview

We are looking for a versatile and proactive HR & Admin Executive to join our team and support a wide range of HR and administrative operations within the construction industry. This role covers responsibilities such as recruitment, onboarding, training, payroll support, and general administrative tasks. As part of our team of six, you will collaborate with colleagues who each focus on specific areas, offering you the opportunity to learn and pick up new skills while contributing to the overall success of the team.

While key responsibilities are handled by different executives, your role will involve learning from and supporting team members to ensure smooth operations. Flexibility and adaptability are essential, as the HR landscape in a fast-paced construction environment continuously evolves. You will be expected to take on various tasks and contribute to the success of HR services, with a focus on understanding how to adapt to the needs of both the team and the business.

Key Responsibilities:

• Timesheet Management: Support the collection, verification, and submission of timesheets for site workers and staff, ensuring accurate payroll data entry.
• Dormitory Management: Learn to manage workers' accommodation with external dormitory operators, ensuring compliance with regulations and proper housing arrangements.
• Air Ticket Booking & Repatriation: Assist with flight bookings for workers' repatriation and exit process, ensuring adherence to company and legal requirements.
• Recruitment & Onboarding: Support end-to-end recruitment processes, including scheduling interviews, managing communications, and facilitating the onboarding of new hires.
• Training & Development: Help coordinate essential safety and industry-specific training programs for workers and staff.
• HR Administration: Provide administrative support, maintain employee records, manage insurance policies, and assist with compliance documentation.
• Project Admin Support: Assist with document control, organizational charts, and completing necessary paperwork for projects.
• Compliance & Event Coordination: Support ISO compliance and BCA renewal submissions and assist in organizing company events to enhance employee engagement.

Requirements:

• Education: Diploma or Degree in HR, Business Administration, or related field.
• Experience: 1-2 years in HR or administrative support, preferably in construction or a fast-paced environment.
• Skills: Strong organizational and communication skills; proficiency in Microsoft Office.
• Knowledge: Basic understanding of Singapore labor laws and HR practices in construction.
• Adaptability: Quick learner with the ability to adapt to changing business needs.
• Team-Oriented: Able to work collaboratively and support a dynamic team.
• Detail-Oriented: High attention to detail for tasks like payroll, documentation, and compliance.