Sr Administrative Asst

The Administrative provides general support in scheduling, processing information, communication, records, typing , filling internal mail distribution and computer data input for the professional and administrative staff in the General Surgery.

MAJOR DUTIES AND RESPONSIBILITIES

• Managing of rotating doctors (MOPEX/HOPEX) posting in admin logistic arrangements - requisite name stamp, name tag, pin mailers, access tab and arrangement of department orientation

• Processing of posting out administrative matters for rotating doctors

• Processing of Visiting Consultant’s administrative matters

• Co-ordinating and assigning of medical reports and making sure that the turn[1]around time (TAT) meets the target of at least 75%. and fulfilling department SQC indicator requirements

• Collecting mails from mail room and distributing to respective party within the department

• Assisting doctors in registering and ensuring compulsory courses are completed by doctors

• Coordinating of HO teachings

• Arrangement of signing of affidavit request by the law firms

• Application of CME for department meetings/Training and submission of doctor’s attendance in SMC portal

• Recording of minutes for HOD’s announcement and circulate to department

• Close working relationship with HR/MRO/Security and IT

• Involvement in department events

• Embrace continuous improvement as our way of life by improving and refining work performance on a daily basis.

• Any other incidental tasks as assigned

JOB REQUIREMENTS

EDUCATION, TRAINING AND EXPERIENCE

• Diploma or equivalent

• Minimum 2 years relevant experience

• Good Knowledge of Microsoft Office