Administrative Executive

Job Summary:

We are looking for a reliable and well-organized Administrative Executive to handle day-to-day administrative tasks and ensure the smooth operation of our office. You will be supporting various departments, handling documentation and assisting in coordinating internal and external communications.

Key Responsibilities:

• Perform general office administration duties such as filing, data entry and scheduling meetings.
• Manage office supplies inventory and ensure timely procurement.
• Prepare and maintain documents, reports, and correspondence.
• Support HR in onboarding/offboarding matters (e.g., arranging access cards, equipment).
• Liaise with vendors, service providers and internal teams.
• Handle incoming calls, emails and direct queries to the appropriate personnel.
• Organize travel arrangements and meeting logistics when required.
• Maintain proper documentation and ensure compliance with company policies.
• Assist in company events, training sessions and internal communications.

Requirements:

• Minimum GCE 'O' Level, Diploma or equivalent;
• 1–3 years of administrative or office support experience preferred;
• Must be proficient in mandarin chinese as the role requires interacting with chinese stakeholders and associates.
• Proactive and able to work independently in a lean, fast-moving setup.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook);
• Good organizational and multitasking skills;
• Able to work independently and as part of a team;
• Good communication and interpersonal skills.