Job Posting for Personal Assistant (PA for General Manager) at TapTalent.ai
Personal Assistant (PA) Responsibilities This role is based in Singapore reporting to the General Manager Acting as the point of contact between the General Manager and customers Screening and directing phone calls and distribute correspondence Handling requests and queries appropriately Travelling together with the General Manager on overseas trips including but not limited to China. Manage Zoom Meetings and Zoom Appointments involving or as directed by GM Manage diary and schedule meetings and appointments Screen and direct phone calls. Distribute correspondence Take dictation and minutes for meeting Arrange for lawyer to not arise documents Arrange courier service for documents Submission of claims and expenses to Finance Update of GM leave record to HR Coordinate with Malaysia and China colleagues via email and WeChat with work matters Monitor and ensure translation of documents has been completed Liaison for international leaders (Zoom live session/translation matters etc) Act as the point of contact between the Manager and internal/external clients. Handle requests and queries appropriately Plan and coordinate all travel arrangements (Flights, Hotels, Transportation, Visa etc) Assist in the production of reports, presentations and briefs and prepare power points Arrange Zoom meetings/webinars with staff and partners worldwide Arrange Zoom webinar production for virtual events Support, planning and running of events Support UPW translation for Chinese clients via Zoom Replenish office supplies Ensure office and equipment are maintained Handle petty cash record Any other assigned duties as required Requirements Fluent in English and Chinese Proven work experience as a personal assistant and tech savvy Knowledge of office management systems and procedures MS Office & Apple keynote Outstanding organizational and time management skills Highly proficient with apple computers, apple mobile phones, and internet Ability to multitask and prioritize daily workload Excellent verbal and written communications skills Discretion and confidentiality Remuneration Up to SGD 3,500
Working Hours Mon - Fri | 9 am - 6 pm
Location: Vertex Tower, Singapore
Consultant In Charge Rodney Chong | rodney.chong@hunters-in.com | 016 838 2188
Kah Wai | 012 233 3162 | kahwai.neoh@hunters-in.com
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Demo
Singapore, Singapore
Full Time