Admin Executive | EA | PA | to Director | Calendar >> Startup | IT | Digital Solutions Provider

Looking for a highly organized and proactive Admin Executive (EA PA) to support our Group CEO and oversee administrative functions in a fast-paced IT startup environment.

You will work closely with the current Admin Executive to ensure seamless day-to-day operations, manage scheduling, and handle key administrative tasks.

YOUR NEW JOB

• Provide comprehensive administrative support to the Group CEO.
• Manage daily admin operations, including handling correspondence, scheduling meetings, preparing reports.
• Arrange and coordinate travel bookings for overseas trips.
• Prepare presentation slides and other key documents as required.
• Ensure smooth coordination between departments and assist in cross-functional communication.
• Assist in event planning (venue sourcing, speaker coordination, catering arrangements, etc.).
• Handle ad hoc tasks assigned by the CEO, ensuring efficiency and confidentiality.

WHAT IS NEEDED FROM YOU

• 3 to 5 years of relevant experience as an Admin Executive or similar role.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication and interpersonal skills to liaise with internal and external stakeholders.
• Ability to work independently with minimal supervision while collaborating with teams.
• Proficiency in MS Office (PowerPoint & Excel in particular).
• Diploma in Business Administration or a related field.
• Proficiency in Chinese for effective internal & external stakeholder communication and business correspondence

WHAT WILL MAKE YOU STAND OUT

• Able to start work on short notice
• Prior experience in the IT industry
• Prior startup experience