Accounting Clerk (A/R)

About the Position:

The Accounting Clerk is responsible for providing end-to-end financial and accounting functions. This position will support the Finance Department by completing assigned accounting transactions and ensuring timely and accurate payments to vendors and employees.

Key Responsibilities

Financial Management

· Understand and follow all financial policies and procedures established by the CFO.

· Match vendor invoices with approved purchase orders and process accounts payable.

· Review travel reconciliations for Council and Staff.

· Review monthly sales report with Finance Manager.

· Ensure fuel and garage sales and receivables are input, issued, and receipts are recorded accurately for internal and external customers.

· Prepare weekly vendor and claim packages for management review.

· Perform accounts receivable and accounts payable transactions including accurate itemization and distribution of monthly expenditures.

· Run monthly aged accounts receivable reports and send payment-demand statements of accounts to customers.

· Issue payment remittances to vendors.

· Perform monthly vendor statement reconciliations and other month-end tasks within the specified timeframes.

· Ensure accurate coding of transactions.

· Issue receivables for rentals, electricity and other expenses to tenants.

· Reconcile and process monthly credit card statements and payments.

· Assist the finance department with the maintenance of financial management systems, financial management procedures and principles.

· Ensure accurate transactions of financial information and generate comprehensive records and reports as per GAAP requirements.

· Perform analysis of accounting and statistical information

· Assist with report submissions to funding agencies.

· Process student payment for weekly and monthly payments.

· Ensure that PO’s have correct amounts, have been approved, there is funding available, recorded and followed up on if not closed.

· Ensure Jordan’s Principle funds have been approved by the funder, all approved expenditures are with approvals, approval codes and project names are sent to clients.

Operations

· Complete assigned tasks in a timely manner.

· Ensure CFO is aware of any issues with funding.

· Identify if funding is late and contact funder to determine why there are delays.

· Work collaboratively with other departments to meet program and service mandates.

· Maintain awareness of and interpret relevant legislation, regulation, and agreements.

· Follow the set up and appropriate use of record-keeping systems to meet requirements.

· Follow controls to comply with security, privacy, and confidentiality requirements.

Skills and Qualifications

Knowledge, Skills, and Abilities

· Knowledge of general accounting principles.

· Knowledge of accounting software.

· Good working knowledge of MS Office applications.

· Good ability to work in a team or independently with minimal supervision.

· Excellent time management skills with the ability to prioritize workload and pay great attention to detail.

Experience and Education Requirements

· Diploma in accounting or related field.

· Minimum 2-3 years of experience in accounting or accounts receivable.

Conditions of Employment

· Must be able to obtain and maintain a clear Criminal Records Check and Credit Check.

Next Steps

All interested applicants are encouraged to submit a cover letter and resume outlining how you meet these qualifications to the c/o: MNP at applyvia@mnp.ca.

Closing Date: Open until position is filled.

Candidates who meet the above criteria will be contacted for an interview. Proof of certifications and criminal record check will be required prior to employment.

Job Types: Full-time, Permanent

Pay: $44,348.00-$57,652.00 per year

Benefits:

• Dental care
• Paid time off

Schedule:

• Monday to Friday

Work Location: In person