What are the responsibilities and job description for the Administrative Assistant position at Basecamp Hospitality LLC?
Job Summary:
Basecamp Hospitality owns and operates independent hotels in outdoor recreation markets like national parks, lake side villages, mountain towns, and place where people go to enjoy the outdoors! A the management company level we are only two employees with over 150 employees at the property level. Basecamp Hospitality is seeking a Administrative Assistant to provide critical support to our two company leaders . The most important aspect of this job will be allowing each leader to have more time to focus on growing our portfolio.
This 'get-it-done' individual will play a vital role in streamlining operations, managing key tasks, and ensuring the company runs smoothly. The role includes overseeing communication with vendors, maintaining reporting systems, assisting with online travel agency (OTA) management, managing property management systems (PMS), supporting bookkeeping tasks, coordinating asset sales, and handling various one-off projects.
The ideal candidate is resourceful, detail-oriented, and thrives in a dynamic, fast-paced environment. This role is perfect for someone who enjoys a mix of administrative duties and problem-solving challenges while contributing to the company’s growth.
Key Responsibilities:
- Communication Support: send emails, set appointments, and communicate with outside parties.
- Reporting: Compile, update, and maintain KPI reports, executive reviews, and other performance metrics.
- OTA Management: Provide support for issues and inquiries related to platforms like Booking.com, Expedia, and Airbnb.
- Bookkeeping: Perform basic bookkeeping tasks, including expense tracking, invoicing, and reconciliation.
- Property Management System (PMS) Oversight: Troubleshoot and manage operational needs related to PMS software.
- One-Off Projects: Take ownership of diverse tasks and projects as assigned.
Required Qualifications:
- Proficiency in Microsoft Office and Google Workspace applications.
- Strong written and verbal communication skills.
- Highly organized, with exceptional attention to detail and the ability to prioritize tasks effectively.
- Proven ability to work independently and manage multiple tasks simultaneously.
Preferred Qualifications:
- Familiarity with OTAs such as Booking.com, Expedia, and Airbnb.
- Experience with hospitality-related software, including ResNexus and WebRezPro.
- Prior experience in administrative roles or operations support.
- Any knowledge of Hotels & Restaurants is a plus, but not required.
Work Environment:
- Hybrid Option: Work 2–3 days per week at our office in Lehi, UT, with flexibility for remote work on other days.
If you are a proactive and detail-oriented professional who enjoys taking on varied responsibilities and making an impact, we encourage you to apply!
Job Types: Full-time, Part-time
Pay: $22.00 - $25.00 per hour
Expected hours: 20 – 30 per week
Benefits:
- Employee discount
- Flexible schedule
Schedule:
- Day shift
- Monday to Friday
Work Location: Hybrid remote in Lehi, UT 84043
Salary : $22 - $25