Administrative Assistant II

Administrative Assisatnt II (Financial) - Business Office
District Office
Full-time, Permanent
Start Date: To be determined
Salary Range: $34,844-$58,407 - based upon verification of education and experience

SALARY: State and local salary based on education experience. For approximate salary, see salary tables: https://www.capehenlopenschools.com/site/handlers/filedownload.ashx?moduleinstanceid=5535&dataid=9405&FileName=FY 25 Sectretarial Salary Schedule.pdf

JOB DESCRIPTION: This position is part of the Department of Finance - Business Office team. The incumbent is responsible for the effective, efficient and accurate performance of assigned job functions. The incumbent will also serve as the point of contact for staff and/or assigned operating units.

PREFERRED QUALIFICATIONS:

• Experience in and/or working knowledge of the State of Delaware First State Financials (FSF) accounting system
• Budget and financial management experience in a school setting
• Strong internal auditing/financial reconciliation experience

QUALIFICATIONS:

• Associate’s Degree in a business or accounting related field; or, 5 years of business and/or accounting related work experience
• Experience or strong knowledge of MS Office (Excel, Word, PowerPoint and Access) and Quickbooks software programs
• Strong organizational and multi-tasking skills

PERFORMANCE RESPONSIBILITIES MAY INCLUDE THE FOLLOWING:

• Review and process various types of financial transactions in the FSF accounting system related to job assignments
• Preparation of various reports related to job assignments
• Serve as a liaison to district staff and/or operating units as assigned
• Prepare/process/review supporting documentation related to district procurement activities
• Provide guidance and support related to internal account financial transactions for assigned operating units
• Provide professional customer service and timely responses to staff inquiries.
• Serves as backup to other Business Office team members, as necessary
• Participate and/or provide supporting information for internal and/or external audits.
• Other duties as assigned.

Professional Responsibilities

• Able to establish and maintain collaborative working relationships.
• Willingness to accept guidance and suggestions.
• Able to communicate effectively both orally and in writing.
• Able to work independently and exercise initiative.
• Able to maintain confidentiality.
• Willingness to continue professional growth and development.
• Able to work with other cultures represented in the community

Essential Duties and Responsibilities

• Professional Responsibilities
• Establishes and maintains effective working relationships
• Accepts guidance and suggestions willingly.
• Communicates effectively both orally and in writing.
• Works independently and exercises initiative.
• Works collaboratively as a team member with other staff.
• Participates in professional growth and development activities.
• Greets families and visitors while demonstrating a professional demeanor.
• Performs job functions with tact and discretion.
• Attends regularly and is punctual.
• Secretarial Skills
• Answers telephone calls in a professional manner.
• Exercises considerable judgment in transferring telephone calls and scheduling appointments.
• Coordinates the needs of the school community effectively.
• Types and Responds to emails and phone calls accurately.
• Completes assignments in a timely manner.
• Files materials accurately and in a timely manner.
• Office Management Skills
• Demonstrates thorough knowledge of office management including office practices, procedures and equipment.
• Demonstrates considerable knowledge of computer programs, and online information and data management systems.
• Able to multitask and prioritize demands effectively.
• Able to identify problems and recommend solutions.
• Seeks advice and guidance from school supervisors when appropriate.
• Seeks advice and guidance from District Office administrative staff when appropriate.
• Maintains confidentiality of information in accordance with FERPA regulations.

Competencies: Success in this position requires the following knowledge, skills, and abilities

• Knowledge
• Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology. Knowledge of Attendance & Enrollment Procedures & School Choice.
• English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar. (Spanish skills are also helpful)
• Computers and Electronics — Knowledge of computer software (Excel, Word, PowerPoint), including applications such as E-School, Data Service Center (DSC), Identity Management System (IMS), PeachJar, School Dude, Schoology and new software as needed.
• Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.
• Administration and Management — Knowledge of coordination of people and resources.
• Financial – Reconciles school budget and completes department purchasing processes.
• Skills
• Active Listening — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
• Speaking — Talking to others to convey information effectively.
• Reading Comprehension — Understanding written sentences and paragraphs in work related documents.
• Writing - Communicating effectively in writing as appropriate for the needs of the audience.
• Service Orientation - Actively looking for ways to help people.
• Abilities
• Oral Comprehension — The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Oral Expression — The ability to communicate information and ideas in speaking so others will understand.
• Written Comprehension — The ability to read and understand information and ideas presented in writing.
• Written Expression - The ability to type correctly and communicate information and ideas in writing so others will understand.

The foregoing statements are intended to describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all duties, responsibilities and competencies that may be required.

The Cape Henlopen School District is an equal opportunity employer and does not discriminate on the basis of race, color, creed, religion, gender (including pregnancy, childbirth and related medical conditions), national origin, citizenship or ancestry, age, disability, marital status, veteran status, genetic information, sexual orientation, or gender identity, against victims of domestic violence, sexual offenses, or stalking, or upon any other categories protected by federal, state, or local law. (El Distrito Escolar Cape Henlopen ofrece oportunidades iguales de empleo y sin discriminación de raza, color, credo, religión, género (incluyendo embarazo, parto y sus condiciones médicas), nacionalidad, ciudadania o ascendencia, edad, discapacidad, estado civil, servicio military(veterano), información genética, orientación sexual, o identidad de género, en contra de víctimas de violencia doméstica, ofensas sexuales, acecho, o bajo cualquier otra categoria protegida por la ley local, estatal, y federal.) Ned Gladfelter, Employee/Student Compliance Officer: OCR/Title IX/504 Office of Human Resources; LouAnn Hudson, Student 504 Compliance Officer, 1270 Kings Highway, Lewes, DE 19958.

Job Type: Full-time

Pay: $34,000.00 - $58,000.00 per year

Benefits:

• 401(k)
• Flexible spending account
• Life insurance
• Parental leave
• Retirement plan
• Tuition reimbursement

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to Relocate:

• Lewes, DE 19958: Relocate before starting work (Required)

Work Location: In person

Salary : $34,000 - $58,000