Accounting and Contract Assistant

Summary: This position is responsible for performing general accounting and contract administrative duties.

Essential Job Functions:

• Timely prepare and ensure expense contracts are complete and all required information is obtained and filed.
• Ensure contractors meet all applicable insurance requirements as outlined per contract and ensure insurance certificates are current.
• Work closely with program Directors/Managers to complete contracts according to schedule.
• Submit required information to Human Resources to conduct criminal background checks.
• Maintain schedule of Business Associate Agreements and ensure all agreements are complete and filed.
• Respond to requests for insurance certificates.
• Respond to requests for credit applications.
• Prepare purchase orders as requested.
• Process remote deposits and bank deposits as necessary.
• Process revenue invoices for multiple entities.
• Prepare journal entries and account reconciliations.
• Process vendor invoices for multiple entities.
• Ensure proper account coding of invoices, including allocations.
• Reconciliation of vendor statements.
• Communicate with vendors to resolve payment issues and answer inquiries.
• Process weekly check runs and collate supporting documentation for management signature.
• Record cash disbursements in checkbooks.
• Resolve outstanding checks timely.
• Ensure advances/prepayments are returned and recorded according to policy.
• Follow monthly closing schedule and assist other finance team members to ensure timely closing and processing of monthly financial statements.
• Assist with the onboarding of new vendors and ensure compliance with company policies.
• Communicate with departmental managers when needed.
• File and maintain records of invoices, payments, and other related documents.
• Assist with the preparation of year-end audits and tax reporting.
• All other duties as assigned.

Knowledge, Skills, and Abilities:

• Ability to use financial accounting software (excel spreadsheets, computerized systems).
• High degree of accuracy, attention to detail and confidentiality.
• Excellent organizational and time management skills.
• Ability to work as a team as well as independently.
• Ability to interact with all levels of staff including senior management.
• Proactive and shows initiative in completing projects/tasks with little supervision.
• Strong communication and interpersonal skills.

Education and Experience:

• Associate’s degree in accounting or equivalent accounting knowledge.

All experience and education requirements, except when required by federal, state, or local laws or requirements, may be waived at the discretion of management with the approval of the Chief Executive Officer, in collaboration with Human Resources.

Physical Requirements/Working Conditions:

• Sedentary working environment
• Ability to reach above shoulder level.
• Ability to turn/twist upper body.
• Able to use hand repetitive action for fine manipulating, keyboarding and typing.

Corporate Qualifications/Expectations:

• Adhere to all CDS Life Transitions, Inc. policies and procedures.
• Adhere to the Agency Mission, Vision, Shared Values, and Customer Service Standards.
• Attend mandatory education and training modules as scheduled; obtain and maintain all required certifications/training by State regulations and CDS policy
• Act as a professional representative of CDS Life Transitions, Inc. in regard to appearance, behavior, temperament, communication, language, and dress.

The statements herein are intended to describe the general nature and level of work being performed but are not to be seen as a complete list of responsibilities, duties, skills, required of personnel so classified. Also, they do not establish a contract for employment and are subject to change at the direction of the employer.