Accounting Clerk II - Accounts Payable

 Accounting Clerk II Accounts Payable

• We  will actively recruit and fill any open positions with candidates who reflect the diversity of our students and community where possible.
• Covid 19 Vaccine Required 
• Assignment, location, times worked are subject to change based on program/staffing needs.
• 20 hours per week - flexible schedule TBD.
• Bilingual skills (English/Spanish) is an asset.
• Salary noted is the 2021-22 rate.  Subject to change.

Purpose Statement:

The job of Accounting Clerk is done for the purpose/s of performing a variety of clerical, data entry, systems maintenance, and reconciliation activities related to accounts payable, accounts receivable, program bookkeeping, or other fiscal functions; including providing graduated levels of scope of work, complexity of work, responsibility, and exercise of independent judgement in areas of processing, recording, updating, filing; analyzing and reconciling fiscal information. Also includes reporting to internal and external stakeholders, and providing instructions, recommendations and/or accounting support to other personnel. Requires knowledge and experience in bookkeeping principles and an intermediate ability to work independently to meet deadlines and prioritize work.

This job reports to Director of Finance & Operations

• Exercises an intermediate degree of independent judgement and responsibility for cash receipts handling, and reconciling, performing data entry, accounts payable and vendor coordination. Has limited ability to make changes to systems and processes without reviewing with Director of Finance and Operations or designee. Provides information for auditors.
• Processes a variety of fiscal information (e.g. PO’s, accounts payable checks, payroll checks, invoices, vendor statements, encumbrance reports, bank reconciliations, etc.) for the purpose of updating information and/or authorizing final action in compliance with accounting requirements.
•  Prepares, or assists in preparation of, written materials (e.g. 1099’s, reports, reconciliations, transmittals, etc.) for the purpose of documenting activities, providing written reference, conveying information and/or complying with financial, legal and administrative requirements.         

Essential Functions

• Conducts timely, accurate, and detailed processing, recording and/or updating of financial information
• Works with vendors, customers, other staff, and program partners to gather information, research discrepancies, and maintain systems.
• Maintains a variety of financial information, files, and records for the purpose of providing an up-to-date reference and audit trail for compliance. May assist auditors for the purpose of providing required information and coordinating necessary project activities.
• Performs data entry on computers and generating reports
• Maintains confidentiality and control of sensitive processes and records P
• Participates in meetings, workshops and seminars as assigned for the purpose of conveying and/or gathering information required to perform functions.
• Maintains a personal standard of regular and consistent attendance and punctuality.

Other Functions

• Performs other related duties, as assigned, for the purpose of ensuring the efficient and effective functioning of the work unit.

Skills, Knowledge and Abilities

SKILLS are required to perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Specific skills required to satisfactorily perform the functions of the job include: operating standard office equipment; performing accounting procedures; performing standard bookkeeping; preparing and maintaining accurate records; using pertinent software applications to safety practices

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; understand written procedures, write routine documents, and speak clearly; and solve practical problems. Specific knowledge required to satisfactorily perform the functions of the job includes: accounting/bookkeeping principles; business telephone etiquette; computer and internet operations; and federal, state and local policies, procedures and practices

ABILITY is required to schedule activities; gather and/or collate data; and use basic, job-related equipment. Flexibility is required to work with others; work with data utilizing defined and similar processes; and operate equipment using defined methods. Ability is also required to work with a wide diversity of individuals; work with similar types of data; and utilize specific, job-related equipment. In working with others, some problem solving may be required to identify issues and select action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited. Specific abilities required to satisfactorily perform the functions of the job include: adapting to changing work priorities; communicating with diverse groups; maintaining confidentiality; meeting deadlines and schedules; setting priorities; working as part of a team; working effectively with students, staff and community; working with detailed information/data; applying effective teaching principles; and working with frequent interruptions.

Responsibility

Responsibilities include: working under limited supervision following standardized practices and/or methods; leading, guiding, and/or coordinating others; and monitoring budget expenditures. Utilization of some resources from other work units may be required to perform the job's functions. There is a continual opportunity to impact the Organization’s services.

Working Environment

The usual and customary methods of performing the job's functions require the following physical demands: occasional lifting, carrying, pushing, and/or pulling; and significant fine finger dexterity. Generally the job requires 80% sitting, 10% walking, and 10% standing. This job is performed in a generally clean and healthy environment.

Experience

3-5 years of bookkeeping experience with preference in accounts payable processing and reconciliation

May substitute AA Degree in accounting or special certificate for two years of experience

Education

Requires high school diploma with evidence of successful completion of accounting classes. Prefer AA Degree in Accounting or related field