Administrative Assistant for Preconstruction

We are currently seeking an Administrative Assistant for Preconstruction for our growing company. The candidate must be a detail-oriented person with excellent time management, organization, and communication skills. Proficiency in MS Office is required, and one must be able to follow oral and written instructions, be self-motivated to perform tasks independently, and yet be an active team member as needed for special projects.

Job Duties:

• Maintains and updates estimating schedule and project status worksheet.
• Contacting Sub- Contractors and vendors for pricing.
• Prepares paperwork for bids, fee proposals, and contracts, verifying all complies, has signatures, etc.
• Complies estimating documents in an organized and professional manner for presentation to Owners.
• Compiles bid tabulations.
• Checks Excel spreadsheets for accuracy and checks Word documents for correct spelling and grammar.
• Handles clerical, administrative, and general office tasks to support the preconstruction team, including but not limited to data entry, typing, copying, and filing.
• Answers phone calls and emails from clients and vendors.
• Conducts research, compiles data, and prepares summaries for consideration and presentation as needed by Preconstruction.
• Schedules meetings, including regular team meetings, and provides administrative support to meetings (organize attendees, venues, reminders, handouts, and relevant catering requirements) in a timely basis.
• Manages the Preconstruction team’s calendar for meetings, etc.
• Attend meetings and/or prepares and distributes meeting minutes as requested by the Preconstruction team.
• Assist Business Development with proposal preparation and presentations as needed.
• Assures adherence to corporate information policies.

Qualifications:

• Three to five years of administrative assistant experience in construction.
• Computer skills and excellent knowledge of Microsoft Office (Excel, Outlook and Word).
• Knowledge / Willingness to learn Procore and iSqFt.
• Solid interpersonal and communications skill
• Strong work ethic

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Application Question(s):

• Have you worked with Procore or iSqFt? If yes, how much experience do you have with those systems?

Experience:

• Administrative Assistant: 3 years (Required)
• Microsoft Office: 3 years (Preferred)

Ability to Commute:

• Wilmington, NC 28412 (Required)

Work Location: In person