Accounts Payable Specialist

Accounts Payable Specialist

Join our dynamic team as an Accounts Payable Specialist, where you will play a crucial role in managing our financial transactions and ensuring the accuracy and efficiency of our accounts payable processes. Our company prides itself on fostering a collaborative and inclusive work environment, offering opportunities for professional growth and development. As an Accounts Payable Specialist, you will be integral to maintaining our financial integrity and supporting our overall business operations.

Duties/Responsibilities:

• Process accounts payable invoices in a timely manner
• Process accounts payable checks, ACH payments, and track all payment information
• Review for accuracy and prepare routine and requested accounts payable reports
• Assist in maintaining accurate and complete accounts payable invoices and vendor related files
• Maintain, process, and post accounts payable transactions in a timely manner
• Review special handling instructions to ensure payable and expense allocations are clear for accurate transaction posting
• Enter and track credit card transactions
• Maintain, process, and post items relating to open purchase order reports
• Assist in maintaining GL accounts and structure
• Assist and work with Accounts Receivable Specialist as needed (Provide backup when needed)
• Assist CFO with special projects as required

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite or related software as well as other accounting software programs.
• Ability to operate related office equipment, such as computers, 10-key calculators, and copiers.
• Ability to work independently and in a fast-paced environment.
• Ability to anticipate work needs and interact professionally with customers.
• Excellent organizational skills and attention to detail.

Education and Experience:

• Associate’s or Bachelor’s degree in Accounting preferred.
• At least two years of related experience in AP is required.
• Five years in accounting preferred

Work Environment:

• Sit for long periods of time.
• Heavy email and phone communication.
• Work in an office environment.

COMPETENCIES:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.
• Oral Communication - Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Demonstrates group presentation skills; Participates in meetings.
• Problem-Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Written Communication - Writes clearly and informatively; Edits work for spelling and grammar; Varies writing style to meet needs; Presents numerical data effectively; Able to read and interpret written information.