What are the responsibilities and job description for the Administrative Assistant position at Greater Minnesota Community Services?
Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office by providing administrative support to various departments. The ideal candidate will possess strong time management skills, excellent communication abilities, and a proactive approach to problem-solving. Proficiency in both English and Spanish is a plus.
Responsibilities
- Serve as the first point of contact at the front desk, greeting visitors and managing inquiries.
- Perform data entry tasks accurately and efficiently, maintaining up-to-date records and files.
- Manage calendars, scheduling appointments, and coordinating meetings for team members.
- Provide exceptional customer support, addressing client needs and resolving issues promptly.
- Proofread documents for accuracy and clarity before distribution.
- Organize office files, ensuring easy retrieval of information when needed.
- Utilize computerized systems to track inventory, manage supplies, and streamline office processes.
- Assist with various administrative tasks as required to support overall office operations.
Qualifications
- Proven experience in an administrative role or similar position is preferred.
- Strong organizational skills with the ability to prioritize tasks effectively.
- Excellent time management skills to meet deadlines in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software applications.
- Ability to communicate clearly and professionally, both verbally and in writing.
- Knowledge of Spanish is an advantage but not required.
- Strong attention to detail with a commitment to producing high-quality work.
If you are a motivated individual looking to contribute your skills in a dynamic environment, we encourage you to apply for this exciting opportunity as an Administrative Assistant.
Job Type: Full-time
Expected hours: 40 per week
Benefits:
- Dental insurance
- Flexible spending account
- Health savings account
- Life insurance
- Paid time off
- Vision insurance
Schedule:
- 8 hour shift
Experience:
- Administrative experience: 1 year (Required)
Work Location: In person