Administrative Assistant

Serve as the Administrative Assistant to the Fabrication management team.  Organize files, create correspondence, prepare documents, prepare reports, schedule meetings, and serve as an initial point of contact.  Deal with a variety of staff and employees at different education and management levels.

Responsibilities and Essential Duties:

• Create and maintain a filing system, both electronic and physical, of all documents to utilize within the Harvest Supervisor’s office. and documents utilized on the production floor by the management staff.
• Tracks and documents employee attendance for the Harvest departments in the employee time tracking system and steak line.
• Assists management staff with communication with other company personnel, as needed.
• Tracks and inputs the production downtime information for each production day.
• Serve as a point of contact in the office, answer phones, and greet employees/staff that come to the office.
• Utilize radio to communicate with management staff for assistance with production line speed, employee occurrences, or other items as requested.
• Assists in taking employees to health services as needed for first aid.  Spanish language interpreting will take place as needed.
• If applicable, will assist employees with the reporting of work accidents/injuries at health services. Spanish language interpreting will take place as needed.
• Collaborates with production leadership to identify areas of improvement to allow supervisors more time on the production floor.
• Schedules meetings for managers and supervisors; oversees preparation of meeting materials, if applicable.
• Assists with the meeting process, as needed, with managers and supervisors.
• Collaborates with Human Resource staff to aid in the tracking of employee attendance or documentation.
• Assists Managers and Supervisors with documentation for any employee disciplinary action, as needed.
• Performs other duties as assigned.

Qualification Requirements:

• Excellent verbal and written communication skills.
• Excellent interpersonal skills with good negotiation tactics.
• Ability to adapt to different learning styles of the employees, management styles, and education levels.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.
• Proficient with Microsoft software.

Physical Requirements:

• Prolonged periods of sitting at a desk and working on a computer.
• Must be able to lift up to 15 pounds at times.
• Will be in a production/plant environment regularly (environmental factors could be dampness, cold or warm environments, odor)  Must able to adapt and maintain productivity in an environment with extreme temp changes, noise, odors, and visual stimuli.

Normal Work Schedule:

• The schedule for this position is typically Monday through Friday. Weekend work is required as scheduled. Saturdays are scheduled with or without notice.

The applicant who fills this position will be eligible for the following:

* Benefits: Vision, Medical, and Dental coverage begin the first day of the month after 30 days of employment. 

* Paid Time Off vacation and Company observed holidays.

* 401(k): Company match starts after the first year of service and follows the Company vesting schedule.

* Competitive Base Salary

* Employee Meat purchase discounts

Equal Employment Opportunity Statement:

Greater Omaha is an equal-opportunity employer. We provide equal opportunity to all qualified Team Members and applicants for employment without regard to race, color, sex, sexual orientation, gender identity, religion, physical or mental disability, age, national origin, military and or veteran status, citizenship status, genetic information, or any other characteristic protected by law.

EOE/M/F/Vet/Disabled