What are the responsibilities and job description for the Accounts Payable Coordinator position at Hart Howerton?

Location

San Francisco

Experience Required

At least 1-2 years of experience.

Educational Requirements

The successful candidate will have an undergraduate or master’s degree.

Qualifications

Essential Duties and Responsibilities:

Process all vendor and consultant invoices in a timely manner by verifying transaction information; obtaining approval; and entering, scheduling, and preparing disbursements.
Support two main entities in New York and San Francisco.
Resolve invoice and payment discrepancies by researching documentation and discussing with staff.
Maintain vendor relations by entering vendor data in accounting system as well as calling and discussing discrepancies.
Maintain purchase order log by reconciling purchase orders before entering transactions into accounting system.
Process employee expense reports by auditing documentation and related information.
Maintain company credit card charges by verifying and reconciling statements and transactions.
Audit and replenish petty cash as needed.
Assist with project billing by providing copies of receipts for projects that need backup.
Pay invoices by processing daily/weekly check runs for approval/signature of CFO.
Help accounting staff with annual 1099 administration.
Contribute to team effort by supporting various tasks as needed.

Preferred Skills:

Deltek Vision experience preferred.
Proficient in PC; working knowledge of Excel and Word.
Strong analytical and problem-solving skills.
Ability to multitask, work independently with minimal direction, and be self-motivated, organized and detail oriented.
Excellent verbal and written communication skills.
Fast learner, attentive, takes initiative
Organized and can prioritize
Willingness to learn

Description

Verify and complete accounts payable transactions; research and resolve payable discrepancies; maintain vendor and staff relations and assist accounting staff with other tasks as needed.

Our Mission:
To apply an interdisciplinary, sustainable and environmentally responsive approach to design that fulfills the full potential of our client’s objectives while enriching the lives of our staff and stakeholders.

For consideration in the SF office, please submit your resume and portfolio directly by email to Human Resources, Miranda Duggan at mduggan@harthowerton.com.