Office Administrator

Responsibilities:

• Assists the Site Manager, Assistant Site Manager and Technical Supervisor in resolving administrative issues, as well as document control and general site office support.
• Managing office consumables including arranging unscheduled transportation to and from site.
• Arranging off site travel and accommodation plans as required.
• Print off drawings for site distribution if sent electronically. File electronic and hardcopy documentation.
• Expedite subcontractor’s submittal of documents in accordance with schedule.
• Liaise with the Owner and Government officials as it pertains to the project.
• Responsibility for project filling system, including compliance with any contract requirements.
• Prepare and issue monthly cost reports for site expenses.

Skills and Qualifications:

We’re looking for a team player, who is motivated by delivering great work . The role will be onsite in Madison, Wisconsin.

The ideal candidate will possess the following skills and background:

• Must have 3-5 years of experience as a Site Administrator or general administrator
• Ability to communicate in Japanese is required
• Experience as administration staff in medical construction is preferable
• Bachelor’s Degree preferred but not required
• Experience in the construction industry is preferable
• Excellent knowledge of the Microsoft Office Suite: Excel, Word, PowerPoint, Outlook
• Experience with Microsoft Projects (preferable)
• Ability to perform other duties as assigned or directed

Job Type: Full-time

Pay: $60,593.50 - $109,356.16 per year

Benefits:

• 401(k)

Schedule:

• 8 hour shift

Application Question(s):

• What is your working Visa Status ?
• What is your salary expectation ?

Language:

• Japanese (Preferred)

Work Location: In person

Salary : $60,594 - $109,356