Supervisor Accounts Payable/Accounts Receivable

Job Description

Job Purpose:

Oversee day-to-day accounts payable and receivable activities. Perform various tasks to ensure the proper recording of vendor payments and customer deposits.

Essential Job Functions

• Provide supervision, guidance and training within the accounts payable and accounts receivable areas
• Periodically analyze AP/AR agings and account balances for potential risks. Develop and update financial reports for management
• Establish positive working relationships with vendors and customers. Reconcile and resolve any payment issues or billing disputes
• Utilize QuickBooks Desktop to enter A/P and A/R transactions
• Maintain the vendor database
• Review, code and record vendor invoices
• Verify and investigate discrepancies if any, by reconciling vendor accounts and monthly statements
• Reconcile and record American Express transactions and expense reports
• Collaborate with other departments to facilitate accurate processing of payments and ensure invoices and expense reports have proper approvals
• Prepare and process weekly check run in compliance with financial policies and procedures
• Prepare and process bi-weekly check run for owner operators
• Manage year-end 1099 reporting process
• Perform collection activities on past due accounts
• Record accounts receivable deposits and apply payments to account balances
• Responsible for recommending and implementing processes and procedures to leadership to improve effectiveness of accounts payable and accounts receivable functions
• Consistently meet all accounting deadlines in order to produce accurate and timely reports for management
• Assist in other areas of accounting with various tasks as needed
• Maintain a current procedure manual for this position
• Perform other duties as assigned
  
  

Qualifications

Associate’s degree in Accounting/Business or equivalent work experience required. A minimum 3-5 years related accounts payable/accounts receivable experience with two years in a supervisory role. Candidate must be extremely detail-oriented, dependable and able to work well in a team environment with excellent computer, communication and organizational skills. QuickBooks Desktop experience required.

About JP

JP Express Service Inc. is a non-union LTL motor freight carrier with 5 locations in the Tri-State area. JP Express Service is privately owned with approximately 280 employees and has been doing business since 1992.

Benefits of a career with JP Express Service includes competitive pay, ESOP, company paid life insurance, PTO and sick pay, Medical, dental and vision benefits with JP contributing more than 70% of the cost and a 401k with a match of .25 up to the first 6 % gross compensation.

Work Environment And Physical Requirements

• This position is an in person position in a temperature controlled office.
• Fine motor skills required
• Capable of sitting at a desk for extended periods of time
  
  

Job Type: Full-time

Salary Range: $70, 000 to $75,000 per year, non-exempt

Benefits

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Sick Time
• Vision insurance
• ESOP
  
  

Schedule

• 8 hour shift
• Monday to Friday
  
  

Ability To Commute/relocate

• Islandia, NY 11749: Reliably commute or planning to relocate before starting work (Required)
  
  

Proviso

Your employment with our company is at will. This means your employment is for an indefinite period of time and it is subject to termination by you or by the company, with or without cause, with or without notice, and at any time.

Our company is an Equal Opportunity Employer. Our policy is to treat applicants and workers without regard to race, creed, color, sex, religion, national origin, ancestry, age, union affiliation, disability, sexual orientation, veteran or marital status, except where such considerations are bona fide occupational qualifications permitted by law. All decisions affecting terms and conditions of employment are based on merit. Personnel decisions include, but are not limited to, recruiting, hiring, training assignments, advancement, demotion, compensation, benefits, discipline and termination. Working conditions are also established without regard to any legally protected status. Each worker is responsible for helping our company to maintain a climate that provides equal opportunity for all.

Workers and applicants with disabilities shall be provided with reasonable accommodation to the extent such accommodation does not amount to an undue hardship on the company. The Company encourages disabled workers to self-identify as disabled with the Human Resources office.

We respect the dignity and privacy of all disabled workers. All information regarding a worker’s disability will be maintained separately from the worker’s personnel file and will be kept confidential except that (1) supervisors and managers may be informed regarding work restrictions of an accommodation for disabled individuals on a need-to-know basis; (2) first aid safety personnel may be informed, when to the extent appropriate, if the condition might require emergency treatment; and (3) government officials investigating statutory compliance will be informed.