What are the responsibilities and job description for the Administrative Assistant position at Shepherd University?
Posting Number S288P Working Title Administrative Assistant FLSA Non-Exempt Pay Grade 3 Advertised Salary $15 - $18 Position Status Appointment Length Department Graduate Studies - EDPD Job Summary/Basic Function
Provide administrative support to the Director of Continuing Education, Office of the Provost, and others as designated. Duties should be managed with attention to detail and confidentiality.
Minimum Qualifications
Appointment to this position will be contingent upon a satisfactory background check.
Benefits
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:
Description of Job Duties
General
Provide administrative support to the Director of Continuing Education, Office of the Provost, and others as designated. Duties should be managed with attention to detail and confidentiality.
Minimum Qualifications
- Knowledge and skills in the operation of computers and other standard office equipment
- Ability to use Microsoft Office Suite and a variety of software programs including database management and scheduling software.
- Effective oral and written skills.
- Experience working in organizational structures like higher education.
Appointment to this position will be contingent upon a satisfactory background check.
Benefits
We believe in work-life balance and keeping time for things we love outside our work. Shepherd University offers generous employee benefits, including:
- 13 paid holidays
- 15 days annual leave (vacation) per year
- 18 sick days per year and the flexibility to use that time to care for immediate family members
- Wide range of health insurance and other benefits
- 401(a) retirement savings with 6% contribution match; eligibility to continue health insurance post-retirement, and other retiree perks
- Tuition waivers for employees and their dependents
Description of Job Duties
General
- Manage administrative requests and queries by supervisor and Provost Office.
- Organize and schedule meetings and appointments using software (Outlook, Teams)
- Answer and direct telephone calls.
- Distribute emails, memos, forms, and other written correspondence.
- Assist with typing, organizing, proofreading, and distribution of reports, handbooks, accreditation documents.
- Develop, maintain, and update standard office operating systems and associated policies.
- Maintain and reconcile Pcard transactions as required.
- Provide general support to visitors (students, parents, University faculty/staff, community, vendors)
- Maintain department databases as assigned by supervisor.
- Maintain department web pages as assigned by supervisor.
- Submit IT, Facilities, and University Communication work orders as necessary.
- Other duties as assigned.
- Assist faculty with and process professional travel authorizations and settlements. Coordinate all reservations for travel and accommodations. Reconcile receipts associated with faculty travel.
- Administrative support for continuing education (EDPD and CE) applications and registrations. Provide information regarding add/drops/withdrawals, deadlines, and associated policies and procedures.
- Assist with updating all forms associated with graduate and professional studies.
- Administrative support for EDPD/CE and Lifelong Learning listservs. Maintain updated rosters.
Salary : $15 - $18
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