What are the responsibilities and job description for the Human Resource Assistant position at Spectrum Engineers?
Title: HR Assistant
Company: Spectrum Engineers
Location: Salt Lake City, Utah
Position Status: Full-Time, Hourly, and At Will.
Supervisory Role: None
Position Overview:
The HR Assistant will support Spectrum Engineers’ HR Director by managing various administrative tasks, ensuring smooth HR operations, and maintaining a positive employee experience from recruitment through onboarding and beyond. This role will uphold Spectrum’s commitment to excellence and foster a collaborative and inclusive workplace.
Key Responsibilities:
- Maintain and organize hard copy and digital employee records to ensure data accuracy and compliance.
- Support recruitment efforts, including conducting reference checks, drafting and issuing employment offers, and coordinating interview schedules.
- Manage onboarding activities, ensuring new employees have a seamless transition and are satisfied through their first 90 days.
- Oversee affirmative action documentation, employment verifications, and compliance with regulatory requirements.
- Coordinate employee benefits administration with the HR Director, responding to inquiries and assisting with enrollment.
- Assist with payroll inquiries and provide support for ad-hoc HR projects.
- Ensure proper completion and e-verification of I-9 documentation for all new hires.
- Collaborate with IT to coordinate equipment provisioning for new employees.
- Schedule and coordinate training sessions, HR events, and maintain agendas for key HR activities.
- Conduct employee orientations, keeping records up-to-date and accurate.
- Support the HR Director with projects and tasks as needed, staying updated on current HR trends and best practices.
- This role needs someone who can take direction, ask questions, and work under the supervision of the HR Director.
Qualifications:
- Minimum of 4 years of experience in an HR assistant or coordinator role.
- Strong knowledge of labor laws, employment equity regulations, and HR best practices.
- Exposure to payroll practices and understanding of benefits administration.
- Exceptional organizational skills and attention to detail.
- Excellent communication skills, both written and verbal, with the ability to manage sensitive information discreetly.
- Proficiency in MS Office Suite (Excel, Word, Outlook) and familiarity with HR software and digital filing systems.
- Demonstrated ability to manage multiple priorities in a fast-paced environment, working independently and within a team.
- Strong problem-solving skills and the ability to make sound decisions under pressure.
- A proactive approach to supporting the HR team and maintaining a positive workplace culture.
Spectrum Engineers Benefits:
- Medical, Dental, and Vision insurance
- Health Savings Account (HSA) / Flexible Spending Account (FSA)
- 401(k) plan with up to 200% company match
- Paid Time Off (PTO)
- Life Insurance and Long-Term Disability coverage
- Voluntary benefits, including Accident, Critical Illness, Hospital Indemnity, Employee Assistance Program (EAP), Identity Protection, and Travel Assistance
About Spectrum Engineers:
For over 40 years, Spectrum Engineers has attracted dedicated and talented professionals who thrive in an accountability-driven environment. Founded in 1982, Spectrum Engineers is a multidisciplinary consulting engineering firm headquartered in Salt Lake City, Utah, with an additional office in Tempe, Arizona, and remote team members across the country. Spectrum Engineers has been recognized as the Best Mechanical and Electrical Engineering Firm in Utah’s Best of State Awards for three consecutive years (2020, 2021, 2022, 2023, and 2024), recently selected by our employees as one of the Top Workplaces in 2024. We provide client-centered services in electrical, mechanical, acoustic, and fire protection engineering, as well as technology, lighting, and theatre design across the U.S. and worldwide.