What are the responsibilities and job description for the Accounts Payable Specialist position at The Nash Casino?
Are you ready to be part of an exciting new venture? The Nash Casino is now accepting resumes for a variety of positions as we prepare to open our doors in early 2025. This is your chance to get in on the ground floor and be one of the first to join our dynamic team!
JOB SUMMARY: The Accounts Payable Specialist will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
RESPONSIBILITIES:
JOB SUMMARY: The Accounts Payable Specialist will complete payments and control expenses by receiving, processing, verifying, and reconciling invoices.
RESPONSIBILITIES:
- Process and enter vendor invoices for payment, including comparing purchase orders, prices, terms of payment and other charges.
- Process outgoing payments in compliance with financial policies and procedures.
- Perform day-to-day financial transactions, including accounts payable data entry and payment runs.
- Perform day-to-day financial transactions, including accounts and monthly vendor statements to ensure that all invoices and payments are accounted for and properly posted.
- Ensures outstanding obligations are credited upon payment, identifies discount opportunities and processes stop-payment orders as needed.
- Review vendor statements to ensure that all expenses are accurately accounted for in the correct period.
- Reports Meals & Rentals Tax.
- Maintain accounts payable documentation and records.
- Understand compliance issues around accounts payable processes (W-9, sales tax, etc.).
- Generate reports detailing accounts payable status.
- Understand expense accounts and cost centers.
- Ensure invoices, checks, and other documents are properly filed and secured.
- Fulfill full-cycle Accounts Payable functions.
- Provide support to internal departments and Finance Team.
- Handle daily department mail by opening, sorting and distributing it to the proper department head.
- Perform other duties as may be assigned.
- To provide BIG Service to guests and ensure their complete satisfaction, inclusive of greeting and interacting with guests in a friendly and enthusiastic manner, anticipating and meeting guest needs and preferences, remaining calm and professional when dealing with guests that are difficult or upset.
- The ability to develop and maintain professional, trusting, and positive working relationships with managers, supervisors, staff, coworkers, guests, and vendors.
- Code invoices to proper General Ledger accounts.
- Research and resolve invoice and vendor account discrepancies and report to Accounts Payable Manager.
- The ability and willingness to ensure that work activities are completed accurately, efficiently, and in a timely manner.
- The ability to work safely. This includes clearly understanding and following company safety policies and procedures, completing work in a safe manner, caring about safety of self and others, responding appropriately in an emergency, and reporting unsafe conditions.
- Maintain regular attendance at scheduled shifts and staff meetings.
- Maintain professionalism and a friendly and approachable demeanor throughout the shift.
- Assist with training/mentoring of new team members as requested.
- Maintain all appearance standards in accordance with established uniform and appearance guidelines.
- Inform the manager on duty of any irregularities and unusual situations when they occur.
- Ability to keep a friendly, calm, and helpful demeanor in high-stress situations and a continuously fast-paced environment.
- Is honest in all interactions and displays a high degree of integrity.
- Ability to work independently with little to no supervision or as part of a team is required.
- Must be and remain compliant with all legal or company regulations for working in the industry.
EDUCATION AND EXPERIENCE:
- High school diploma or general equivalency diploma (GED) preferred.
- 2-3 years of working in bookkeeping or accounts payable positions, preferred.
- Proficiency with computer software.
- Must be 21 years of age or older.
- Must pass all required pre-screening and background checks.
- Internal candidates must meet the eligibility requirements as provided in the Transfer and Promotion policy.
- Ability to work a variety of shifts, this includes day, weekend, and holiday shifts as scheduled.
- Must be able to obtain and maintain a valid New Hampshire gaming license.
PHYSICAL & MENTAL DEMANDS AND WORKING CONDITIONS: The physical and mental demands described here are representative of those that must be met by a team member to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to move in and around the work area throughout the entire workday.
- Must be able to sit, stand or walk for extended periods of time.
- Must be able to repeat the same movements.
- Must be able to engage and interact with all guests appropriately and work well under the pressure of a fast-paced environment.
- Must be able to successfully communicate on a regular basis with all co-workers, vendors, and guests both in person and over the telephone.
- Must be able to answer all inquiries and provide information and assistance in a professional and accurate manner.
- Must be able to access and interpret information on computer screens.
- Must be able to work in an environment where smoking is permitted, and it can be loud with guest chatter, overhead music, and live entertainment.
- Must be able to lift and carry up to thirty pounds and respond to visual and aural cues.
- Requires the ability to distinguish letters or symbols and eye hand coordination.
The Nash Casino is an equal opportunity employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, marital status, disability, sexual orientation, or any other characteristic protected by state or federal law.
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