Administrative Assistant II

Administrative Assistant II - Katy, TX 77494

Temp to Hire

Pay: $18.00 - $21.00 per hour DOE

Hours: Monday - Friday, 8:00 AM - 5:00 PM

This is NOT a remote work position. Must work on-site in office environment.

Summary:
The Administrative Assistant II is responsible for providing administrative support of the on-site office, and primarily to perform compliance inspections and architectural reviews for the Association.

Responsibilities:

• Supports the workflow for architectural reviews and compliance inspections.
• Answers and directs phone calls, including distribution of off-hours messages.
• Provides back up support to other Administrators including the Front Desk. Assists and directs all guests, clients and customers for meetings, appointments and service.
• Performs general office support duties including copying, filing, mailing and faxing; maintaining office directories and filing systems; managing office supplies. May also perform support tasks related to customer service, finance and human resources as needed.
• Prepares basic correspondence (email, letter, etc.) as directed by manager and appropriate team members.
• Data entry required. Process, filter, and prepare work orders.
• Performs compliance inspections daily. Process letters.
• Enter and process architectural applications as directed by the Lead. Process architectural responses when decisions are rendered as directed by the Lead.
• Respond to Resident calls, emails and in person inquiries related to compliance letters and architectural applications.
• Assists Managers and Coordinators with Board/Committee reports and meeting preparation.
• Some evening/night property inspections may be required.
• Assists with special projects as needed. Other duties as assigned.

Qualifications:

• Proficient in use of Microsoft Office software
• Possess effective and professional communication skills, both verbal and written
• Multi-tasking abilities essential
• Strong organizational, leadership and problem-solving skills

Education/Experience:

• High School Diploma or GED and 1-2 years related experience preferred
• Community management or HOA experience preferred

Salary : $18 - $21