Attendance Clerk

TRUTH OR CONSEQUENCES MUNICIPAL

SCHOOL DISTRICT

POSITION DESCRIPTION

POSITION: Attendance Clerk

Non-exempt

REPORTS TO: Principal

GENERAL POSITION DESCRIPTION: Working under general supervision, provide general attendance related clerical support for the site administrative and counseling team. Greet and assist parents, students, visitors, and staff.

QUALIFICATIONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Knowledge Of:

● Computer systems, including databases and word processing programs.

● Personal and professional task management through the use of technology.

Experience and Education

● Knowledge of basic record keeping methods and techniques.

● High School Diploma

Ability To:

● Communicate professionally in oral and written forms.

● Be flexible, courteous and able to prioritize tasks.

● Work as a productive, collegial team member in a non-hierarchical manner.

● Be able to maintain a neat, functional office that is inviting, professional and a safe environment.

● Work in a collaborative and respectful manner with a wide variety of individuals in a highly stressful environment.

● Perform work while constantly being interrupted.

● Treat people with respect and dignity.

● Report to work on time and work no less than 8 hours per day.

● Maintain confidentiality in sensitive matters, and deflect gossiping and negativity.

● Ability to maintain record keeping systems and data files.

● Maintain accurate and detailed records

● Work independently with very little supervision.

● Ability to compile data and prepare attendance reports and correspondence in the absence of direct supervision.

● Follow district policies and administrative rules and regulations.

● Maintain confidentiality in all student matters.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

● Monitors the day-to-day operations of student attendance.

● Maintain student attendance records and reports

● Maintains daily attendance accounting work required to keep accurate school attendance records.

● Prepares school attendance reports and lists for supervisor(s).

● Complies and computes data and prepares a variety of records, reports, and other correspondence related to student attendance matters and reporting.

● Maintain attendance records, attendance letters, and attendance data as well as communications with parents.

● Provides assistance to parents, students, visitors, and staff as necessary.

● Provide clerical support to the administrative team and guidance staff.

● Receive all incoming telephone calls and direct the calls to the proper person, or take and deliver an accurate message.

● Updates school attendance documents.

● Make student IDs. (as needed per school site)

● Assist with Safety Drills.

● May be required to call for emergency assistance.

● Willingly and professionally assist staff and principal with specific tasks as directed by the Principal.

ADDITIONAL DUTIES AND RESPONSIBILITIES:

● Cross train with Head Secretary to provide back-up only if necessary (enrollment, withdrawal, report cards, transcripts, etc.).

● Acting School Health Assistant; back-up to Nurse.

● Complete BOY and EOY teacher check-in and check-out; Update and maintain school inventory records.

● Maintain key inventory; provide new staff with all needed keys, as approved by Principal.

● Assist with the acceptance and distribution of mail and other correspondence.

● Maintain and submit work orders to Maintenance Direct.

● Process and maintain files on Transportation Requests.

● Provide assistance to the administrative team as requested.

● Monitor all fundraisers for compliance with Business Office procedures.

● Collect, record, and deposit funds from students, parents, and staff members.

● Assist with student parking space process (issuing parking passes, and collecting money)

PHYSICAL REQUIREMENTS:

Sitting, standing, lifting and carrying (up to 25 pounds regularly, 50 pounds on occasion), reaching, squatting, kneeling, and moving light furniture may be required.

SAFETY AND HEALTH REQUIREMENTS:

● Knowledge of universal hygiene precautions.

● Follows ergonomic lifting practices.

● Emergency First Aid/CPR/AED Certification preferred.

EQUIPMENT / MATERIAL HANDLED:

Must know how to properly operate multimedia equipment including current technology.

WORK ENVIRONMENT:

Must be able to work within various degrees of noise and temperature. Interruptions of work are routine. Flexibility, professionalism, respect and patience are required. Must be self-motivated and able to complete job assignment without direct supervision.

EVALUATION:

• Performance of this job will be evaluated in accordance with BOE policy.

TERMS OF EMPLOYMENT:

Salary is established by salary schedule.

This position description indicates the general nature and level of work expected of incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbents may be asked to perform other duties as required.

This position description for Attendance Clerk is effective upon receipt. Personnel policies adopted by the Board of Education, and deemed appropriate for the job, shall be in effect. Salary amounts shall be set according to the adopted salary schedule. This position description may be revised at any time in response to district needs.

TCMSD

Employer

By my signature below, I affirm that: the duties and requirements listed on this position description have been explained to me; I have been able to ask questions to clarify matters I do not understand; and I understand and accept them. In accepting this job, I certify that I am able to perform these duties, with or without accommodation, and that I will inform my supervisor immediately of any change in this regard. I also agree to follow District safety rules and accident prevention procedures.

__________________________________

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_________________________________ _________________________

Employee Signature Date

TERMS OF EMPLOYMENT:

10 month year. 8 hours daily. Salary is established by salary schedule.

This position description indicates the general nature and level of work expected of incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required of incumbent. Incumbent may be asked to perform other duties as required.

This position description for is effective upon receipt. Personnel policies adopted by the Board of Education, and deemed appropriate for the job, shall be in effect. Salary amounts shall be set according to the adopted salary schedule. This position description may be revised at any time in response to district needs.

TCMSD

Employer

By my signature below, I affirm that: the duties and requirements listed on this position description have been explained to me; I have been able to ask questions to clarify matters I do not understand; and I understand and accept them. In accepting this job, I certify that I am able to perform these duties, with or without accommodation, and that I will inform my supervisor immediately of any change in this regard. I also agree to follow District safety rules and accident prevention procedures.

Print Employee Name

Employee Signature Date

Job Types: Full-time, Contract

Pay: $25,750.00 - $45,320.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift

Education:

• High school or equivalent (Preferred)

Experience:

• Special education: 1 year (Preferred)
• Childcare: 1 year (Preferred)

Work Location: In person

Salary : $25,750 - $45,320