Personal Assistant

Who we are:

Varnavas Hadjipanayis Ltd (VHP Ltd) is one of the leading and most reputable companies in Cyprus founded in 1963. The company has evolved through time as a key player in a multitude of market segments like Pharmaceuticals, Medical Devices, Diagnostics, Medical and Infant Nutrition/Food Supplements, Optics, Cosmetics and Fragrances and Fast-Moving Consumer Goods.

The Position:

We are seeking a highly organized and proactive Personal Assistant (PA) to the Managing Director to support executive operations and ensure seamless workflow. This role requires excellent communication skills, discretion, and the ability to manage multiple tasks in a fast-paced environment

Job Responsibilities:

• Provide high-level administrative and secretarial support to the Managing Director.
• Manage the MD’s calendar, schedule meetings, and coordinate travel arrangements.
• Prepare reports, presentations, and correspondence.
• Act as the primary point of contact between the MD and internal/external stakeholders.
• Handle confidential documents and information with discretion.
• Assist in project coordination and follow-ups on key business initiatives.

• Prepare, submit, and manage tenders.

• Organize and maintain files, records, and office systems.
• Perform other ad hoc tasks as required.
• Support multiple departments with administrative functions.
• Maintain office supplies and oversee procurement processes.

Requirements:

• Bachelor's degree in Business Administration, Office Administration, Management, Executive Secretarial Studies, or other relevant fields.

• Proven experience as a Personal Assistant, Executive Assistant, or in a similar role will be considered an advantage.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills in English and Greek.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to handle sensitive information with confidentiality.
• High level of professionalism and attention to detail.
• Flexibility and ability to multitask under pressure.

What We Offer:

An attractive remuneration package, including benefits and allowances, will be offered based on qualifications and experience.

How to Apply:

Interested candidates are encouraged to send their CV, quoting reference VHPPA, to recruitment@hadjipanayis.com.cy.

Application Deadline: 01/05/2025

All applications will be treated with strict confidentiality.