Receptionist/Administrator

Responsibilities

• Meeting and greeting clients, checking them in for appointments.
• First point of contact with clients - manage and deal with queries effectively.
• Provide front desk reception services including handling phone calls, routing them to appropriate person, taking and distributing messages, and receiving/greeting all visitors in a professional and warm manner.
• Manage agendas/travel arrangements/appointments etc.
• Assist Executive Director to run conferences and events.
• Assist in general office administration (i.e., form and documents inventory, filing, etc.)
• Sorting, distributing, actioning post as required.
• General upkeep of all public spaces and back office.
• Ensuring sufficient stationary, kitchen supplies, cleaning supplies etc. in the office.
• Carrying out any ad-hoc administrative duties.
• General duties as assigned on a day to day basis

Qualifications/Requirements

• A positive outlook and a friendly approach to customers and colleagues.
• Must be fluent in English, both written and oral.
• Knowledge and ability to use various computer programs and applications, including Microsoft Office Word, Excel, and email systems.
• Ability to deliver strong customer service and represent the organisation in a positive and professional manner.
• Must have previous secretarial/receptionist experience.
• Proven ability to manage, organize, prioritize.
• Proven ability to work on own initiative.
• Proactive and approachable attitude at work.
• Discreet and professional at all times, respecting confidentiality.
• Remains calm under pressure.
• 2 years working in an office environment.
• Can start work immediately.

Job Types: Full-time, Permanent

Pay: From €35,000.00 per year

Benefits:

• On-site parking
• Sick pay

Schedule:

• Holidays
• Monday to Friday

Education:

• Bachelor's (preferred)

Experience:

• Receptionist/Administrator: 2 years (preferred)

Language:

• English (required)

Work authorisation:

• Ireland (required)

Ability to Commute:

• Citywest Business Campus, Dublin 24, CO. Dublin (required)

Ability to Relocate:

• Citywest Business Campus, Dublin 24, CO. Dublin: Relocate before starting work (required)

Work Location: In person