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Accounts Receivable / Payable Specialist - DIRECT HIRE

Allegiance Staffing
Albany, IN Full Time
POSTED ON 3/2/2025 CLOSED ON 4/25/2025

What are the responsibilities and job description for the Accounts Receivable / Payable Specialist - DIRECT HIRE position at Allegiance Staffing?

Job Title: Accounts Payable/Receivable Specialist – Direct Hire
Location: New Albany, IN
Pay: $50,000 - $60,000 per year (Based on experience)
Shift: 1st Shift | Monday - Friday | 7:00 AM – 3:30 PM
Job Type: Full-Time | Direct Hire

Company Overview:
Allegiance Staffing is seeking a detail-oriented Accounts Payable/Receivable Specialist to support daily financial transactions and ensure accuracy in accounts receivable (AR) and accounts payable (AP) functions. This role requires a strong background in accounting, financial reporting, and administrative duties. The ideal candidate will have experience in multi-phone systems, customer service, and accounting software.

Key Responsibilities:
  • Accounts Receivable Management: Process and track invoices, payments, and collections while maintaining accurate records.
  • Accounts Payable Processing: Ensure proper approval, validate account coding, and prevent duplicate invoices before data entry.
  • Vendor & Client Communication: Maintain contact with vendors and customers regarding invoices, payments, and discrepancies.
  • Financial Reporting & Reconciliation:
    • Reconcile accounts payable and receivable transactions.
    • Prepare electronic transfers and payments.
    • Monitor accounts to ensure payments are up to date.
    • Generate financial statements and reports on AP/AR status.
  • Audit & Compliance: Assist in month-end closings, annual audits, and maintain accurate historical records.
  • Cross-Department Collaboration: Work closely with other departments to ensure financial accuracy and compliance.
  • Customer Service Excellence: Provide supporting documentation for audits and ensure exceptional service to internal and external stakeholders.
Requirements:
  • Experience:
    • Minimum 5 years of clerical experience, with at least 3 years in accounting, customer service, and multi-phone systems.
    • Strong knowledge of accounting principles, systems, and financial processes.
  • Technical Skills:
    • Proficiency in accounting software (e.g., QuickBooks, SAP) and Microsoft Office Suite (Excel, Word, Outlook).
    • Strong organizational and problem-solving skills.
  • Communication & Analytical Skills:
    • Excellent verbal, written, and interpersonal communication.
    • Ability to analyze financial data, resolve discrepancies, and suggest improvements.
  • Work Environment & Physical Requirements:
    • Ability to lift up to 25 lbs. and maintain awareness of safety conditions.
    • Ability to work in a fast-paced, high-volume environment and meet strict deadlines.
  • Drug Testing & Compliance: Must pass pre-employment and random drug screenings.
Why Apply?
  • Direct-Hire Position – Long-term career stability and growth opportunities.
  • Competitive Salary – Earn $50,000 - $60,000 per year, based on experience.
  • Professional Development – Opportunities for training, skill-building, and career advancement.
  • Collaborative Work Environment – Work with industry professionals in a structured and supportive team.

#DAS

Salary : $50,000 - $60,000

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