What are the responsibilities and job description for the Assistant Event Coordinator position at Alphabe Insight Inc?
Company Description
About Us
At Blue Print Out, we are committed to delivering high-quality solutions to our clients by leveraging data-driven insights and efficient processes. As a leader in our industry, we pride ourselves on fostering a supportive and collaborative work environment where every team member can thrive and contribute to our shared success.
Job Description
Job Title: Assistant Event Coordinator
Location: New Orleans, LA
Job Type: Full-time
Job Description:
We are looking for a highly motivated and detail-oriented Assistant Event Coordinator to join our team. As an Assistant Event Coordinator, you will support the planning, execution, and management of a variety of events, ensuring that every aspect runs smoothly. Your role will involve organizing logistics, coordinating vendors, managing schedules, and assisting the Event Coordinator in all stages of event planning.
Key Responsibilities:
- Help manage event timelines, deadlines, and overall project coordination.
- Communicate with clients, vendors, and event staff to ensure all event details are accurate and complete.
- Assist with venue selection, booking, and preparing event spaces.
- Help coordinate transportation, catering, audiovisual, and other logistical needs.
- Maintain accurate event documentation, including contracts, schedules, and guest lists.
- Provide on-site event support, including overseeing event setup, monitoring event progress, and ensuring smooth operations during the event.
- Address any issues or concerns that arise during the event, providing solutions as needed.
- Manage post-event follow-up, including client feedback, invoices, and event wrap-up tasks.
- Assist in budgeting and ensuring events stay within financial guidelines.
Qualifications
- Strong organizational and multitasking skills with attention to detail.
- Excellent communication and interpersonal skills.
- Ability to work well under pressure and handle unexpected challenges.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and event planning software is a plus.
Additional Information
Benefits:
- Comprehensive health, dental, and vision insurance.
- Retirement savings plan with company matching.
- Paid time off, including vacation and sick leave.
- Opportunities for professional development and career advancement.
- Employee wellness programs.
