What are the responsibilities and job description for the Payroll Specialist position at American Family Care?
Position Overview
American Family Care (AFC) is seeking an experienced and detail-oriented Payroll Specialist to join our team in Birmingham, AL. This role, part of a two-person payroll department, requires a high level of payroll expertise, the ability to work independently, and strong problem-solving skills. The Payroll Specialist will work under the direction of the Payroll Manager to ensure payroll accuracy and compliance while also leading payroll operations in the Manager’s absence.
This is an in-person position responsible for processing multi-state payroll, ensuring compliance with payroll regulations, and assisting employees with payroll-related matters. The ideal candidate must have strong experience with Paycom and be comfortable managing payroll responsibilities with a high degree of autonomy.
Key Responsibilities
- Process and manage payroll operations for a multi-state workforce using Paycom software.
- Ensure payroll accuracy and compliance with federal, state, and local regulations.
- Review and verify timekeeping records, identify discrepancies, and resolve issues before payroll processing.
- Manage payroll-related deductions, benefits, garnishments, and tax filings.
- Serve as the primary payroll contact for employee inquiries, providing timely and professional support.
- Collaborate with HR and Finance teams to ensure accurate employee data and payroll integration.
- Assist in payroll tax reporting and compliance efforts.
- Prepare and provide documentation for internal and external payroll audits.
- Take the lead on payroll processing and issue resolution in the absence of the Payroll Manager.
- Identify and recommend process improvements to enhance payroll efficiency and accuracy.
- Stay up to date with changes in payroll laws, regulations, and best practices.
Qualifications & Requirements
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Education & Experience:
- Associate’s or Bachelor’s Degree in Accounting, Finance, or a related field preferred.
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- A combination of education and equivalent payroll experience may be considered in lieu of a degree.
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Experience:
- 3 years of payroll processing experience, specifically using Paycom software.
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- Experience handling multi-state payroll operations preferred.
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Skills & Competencies:
- Strong understanding of payroll processing, tax laws, and compliance regulations.
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- High level of attention to detail, accuracy, and organizational skills.
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- Ability to handle confidential information with professionalism and discretion.
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- Strong analytical and problem-solving skills.
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- Excellent communication and collaboration skills to work effectively across departments.
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- Ability to work independently and lead payroll operations when needed.
