Office and Social Media Coordinator

We are looking for a proactive and versatile Office and Social Media Specialist to manage our office operations and enhance our social media presence. This role combines administrative responsibilities with social media management to ensure efficient office functioning and effective online engagement. And as the first face visitors see, you'll play a key role in ensuring a welcoming and efficient experience at our busy office, Monday through Friday, from 8:00 a.m. to 5:00 p.m.

Key Responsibilities:

Office Management:

• Oversee daily office operations, including managing supplies, equipment, and facilities
• Warmly greet and assist all visitors, helping them navigate our office
• Answer, direct, and manage phone calls with precision and professionalism
• Provide administrative support to team members as needed
• Maintain office records and handle correspondence
• Process invoices and handle payments for company accounts
• Perform light bookkeeping, including financial record-keeping and reconciliations
• Make deposits to the bank and manage cash transactions
• Assist with HR tasks such as onboarding new employees and maintaining personnel files
  
  

Social Media Management:

• Develop and implement social media strategies to increase brand awareness and engagement
• Create, curate, and schedule content across various social media platforms (e.g., Facebook, Twitter, Instagram, LinkedIn)
• Monitor social media channels for trends, feedback, and engagement opportunities
• Analyze social media metrics and generate reports to assess campaign effectiveness
• Collaborate with the Sales Team across markets to create engaging social media content
  
  

Requirements:

• Minimum 2 years of relevant experience
• Proven experience in office administration and social media management
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Proficiency in social media platforms and tools along with Microsoft Office Suite. NetSuite a plus
• Ability to work independently and as part of a team
  
  

Preferred Skills:

• Bachelor’s degree in Marketing, Communications, Business Administration
• Experience with graphic design and content creation
• Familiarity with social media analytics tools
• Knowledge of SEO and online marketing tactics
• Bilingual in English and Spanish is a plus but not required
• Experience with data entry and basic bookkeeping
  
  

If you're a detail-oriented, friendly professional with a passion for customer service and office administration, we'd love to hear from you!

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