Governance Coordinator

About the American Society for Surgery of the Hand

The American Society for Surgery of the Hand (ASSH) is a prestigious, professional medical society with a membership of more than 5,000 surgeons and healthcare professionals. The mission of ASSH is to advance the science and practice of hand and upper extremity surgery through education, research, and advocacy on behalf of patients and practitioners. ASSH provides educational opportunities for surgeons in the form of webinars, online resources, courses/meetings, textbooks, practice examinations, medical journals, and communities. ASSH also fosters basic science, clinical, and outcomes research grants, and provides hand surgery to underserved communities around the world.

Job Summary

The Governance Coordinator supports the CEO and Deputy Executive Vice President in the governance of the organization, particularly as related to ASSH Council members, Committee members, and other Hand Society volunteers. The ideal candidate will demonstrate excellent written and verbal communication, time management and responsiveness, organization, and high attention to detail. This position reports to the Deputy Executive Vice President and requires the ability to work autonomously as this role is not part of a defined team.

Key Responsibilities

• Maintain the governance calendar and ensure that all processes start and end on time
• Provide administrative support to the CEO and Deputy EVP. These duties will include basic administrative tasks including but not limited to coordinating schedules, organizing expense reports, assisting with committee meetings and support, organizing historical records, etc.
• Committee Support – Provide administrative support for committees under the Deputy EVP. This includes communications, scheduling calls, supporting committee chairs as needed.
• Council Applications – Manage applications for open Council positions, and support the Nominations Committee in the process of selecting nominees for Council positions
• Committee Applications – Manage committee applications and term renewal requests, and support the Volunteer Leadership Committee in determining the committee structure year to year
• Young Leaders Program – Manage applications, and support the selection committee in determining each year’s class of Young Leaders
• Annual Meeting VIP Events – Work with the President to determine the President’s Dinner and Council Reception guest lists, design and send invitations, collect RSVPs and dietary restrictions for the venues, communicate details to attendees, and work with the ASSH Meetings Team on related tasks
• Council and Executive Committee Meetings – Prepare compiled agenda materials for distribution, communicate meeting details to participants, take meeting minutes, collect and configure attendee expenses for reimbursement, and send post-meeting evaluations and gather responses

Education and Experience

• Bachelor’s degree
• 1-2 years of relevant experience
• Experience with Microsoft and Salesforce software preferred
• Nonprofit experience preferred

Skills and Competencies

• Excellent communication and interpersonal skills
• Responsiveness
• Time management (meeting deadlines, ability to prioritize and reprioritize multiple concurrent projects)
• High attention to detail, strong organizational skills
• Ability to work autonomously

Location & Work Environment

• Chicago, IL as part of a hybrid work environment with 2 days in the office per week
• As a society of surgeons, many committee meetings take place outside of normal business hours. This position may need to be on calls in the evening from time to time.

Travel Requirements

• Occasional travel may be required for training sessions, meetings, other events, or conferences. Travel is typically within the U.S. and is estimated to be up to 5% per year, but travel may also be outside the U.S.

Benefits

• 100% employer paid medical, dental, and vision employee coverage
• Hybrid work flexibility
• 41-46 days of annual paid time off based on tenure, including holidays, vacation, sick, and personal leave
• Paid parental leave for new parents
• 401(k) retirement plan with an annual employer contribution up to 10%
• $150 home office/technology stipend
• Life and disability insurance

How to apply

Interested applicants may submit their cover letter and resume to hr@assh.org. No phone calls please.

Equal Employment Opportunity (EEO) Statement

ASSH provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.