STS Administrative Coordinator

Description

ENTITY: Mt. Olivet Cemetery was consecrated in 1892 and is located on the western side of the Denver Metro area in Wheat Ridge, Colorado.  It is the largest cemetery in Colorado containing 392 acres.  St. Simeon Cemetery was consecrated in 2004 and is located on the eastern side of the Denver Metro area in Aurora, Colorado. The Mortuary was opened in 1981 and now has two physical locations. The first is located on the grounds of Mt. Olivet Cemetery and the second is the historic Caldwell-Kirk location on N. Marion in Denver. These entities serve the Catholic Community of the Denver metro area and its various parishes, missions, and apostolates and other members of the public regardless of their religious affiliation.

THE POSITION:  The Administrative Coordinator to St. Simeon Cemetery is responsible for providing administrative and clerical duties at the location.

ESSENTIAL DUTIES:

• Performing day to day administrative duties as required,
• Emphasis on being self-reliant and able to work independently with little supervision,
• Strong communication skills,
• Greeting and directing customers who come to visit and do business with Saint Simeon,
• Provide grave locations for families visiting the cemetery,
• Perform accurate data entry,
• Process pre-need and at-need funeral and cemetery contracts,
• Enter cash and receipts into software program,
• Petty cash reconciliation,
• Maintain cemetery and mortuary daily schedules,
• File and maintain customer information,
• Daily reconciliation of payments and deposits,
• Strong computer skills and be able to operate a multi-line phone system, copier/scanner, debit/credit machine,
• Execute cemetery transfers,
• Maintain vendor relationships,
• Maintain and order supplies as needed,
• Process invoices as needed,
• Be sure office and building are well organized and presentable to the public,
• Occasional errands to pick up supplies and/or make change at a bank; and,
• Any other duties as directed by management.

Qualifications

EDUCATION AND EXPERIENCE:

• High school diploma or equivalent; and,

• Relevant work experience.

COMPETENCIES AND QUALIFICATIONS:

• Have a positive and supportive attitude toward the Catholic Church, her teachings, and her work,

• Refrain from public promotion or approval of any conduct or lifestyle that would reflect discredit or disgrace on, or cause scandal in relationship to, the Archdiocese of Denver, or considered to be in contradiction with the Catholic doctrine or morals,

• Must hold current valid Colorado driver’s license to perform duties,

• Must have excellent communication skills,

• Possess a high level of compassion and integrity,

• Possess problem solving skills,

• Ability to think critically,

• Must be detail oriented and preform duties in a timely and accurate manner, and,

• Possess a professional attitude and ability to be a team player.

PHYSICAL REQUIREMENTS:

• Ability to operate computer and mouse, copier/printer, and multi-line telephone,

• Ability to lift and/or move up to 25 pounds,

• Must be able to sit for extended periods of time,

• Ability to work on a computer and look at a computer screen for extended periods of time; and,

• Must be able to move around enough to pull and replace files in a variety of file cabinet types.

Salary : $20 - $22