What are the responsibilities and job description for the Administrative Assistant position at Archdiocese of Kansas City?
Description
The Archdiocese of Kansas City in Kansas is the Catholic Church in Northeast Kansas: Growing as Disciples of Jesus; Making Disciples for Jesus. The Office of Catholic Schools is seeking to hire a full-time Administrative Assistant. The Administrative Assistant is responsible for providing support to managers, office staff and visitors by handling a variety of tasks in order to ensure all interactions within the department and the broader organization are positive and productive. This position will average 40 hours per week, with the opportunity for a flexible work schedule. This position is hybrid with work completed in the Chancery office and remotely.
Duties and Responsibilities:
- Performs general administrative tasks such as answering the phone, providing information or referring callers to the appropriate party; responding to voice and email messages; maintaining calendars, preparation, organization and maintenance of filing systems both hard copy and electronic.
- Maintain the school application processes and files as well as, assisting with existing applicant files.
- Assists with job postings, working with pastors and school boards throughout the process.
- Coordination of the interview process, scheduling interviews, preparing summary of candidates and maintaining applicant tracking.
- Handle office correspondence, including taking dictation, preparation and mailing of letters, maintaining meeting minutes and reports and review and prioritization of incoming mail.
- Plan and set up of special events and meetings, acting as point of contact for venues and caterers.
- Prepare and organize presentations, reports, transcripts, and other documents as assigned.
Knowledge, Skills and Abilities:
- Excellent verbal and written communication, interpersonal, problem solving, time management and organizational skills.
- Must have strong attention to detail and the ability to multi-task.
- Ability to work independently and as a member of a team.
- Demonstrated ability to use all standard office equipment including telephone systems, copiers, fax machines, computers, printers, and postage meters.
Qualifications:
- Two (2) or more years of related work experience; Bachelor’s degree preferred.
- Intermediate skill level in MS Office, including Word, Excel and PowerPoint.
- Practicing Catholic in good standing is preferred.
Note: All employees are required to consent to a background check, commit to our Code of Conduct policy and complete Safe Environment training before hiring.
The Archdiocese of Kansas City in Kansas offers a comprehensive health and welfare benefits plan including medical, dental and vision, a 401k plan that includes matching contributions, as well as generous paid time off policies such as vacation, sick leave and paid holidays.
