Front Office Administrative Assistant

ASA’s mission is to inspire creative thinkers and leaders through providing an innovative concentration in college preparation informed by the performing arts.

The Front Office Administrative Assistant serves as the receptionist for the school office and provides support to the school administrative team.  The position handles all front desk activities, maintains the health office attending to the low-level health needs of students, and supports the department by providing needed aid during increased student needs and coworker absences.  This full time position works closely with other staff members in areas of communication, student data, attendance, and student records.  This person must demonstrate the ability to prioritize tasks and adapt to meet the needs of a fast-paced environment.

This position reports directly to the Principal and is part of the Front Office Team.

Essential Duties and Responsibilities:

Front Office Coordination

• Monitors the Information email address  to ensure timely and accurate action. 
• Facilitates all telephone and in person inquiries in the school office, providing accurate responses to families and guests. 
• Monitors the main gates, allowing entry onto campus and maintains visitor logs.
• Directs communication and visitors to appropriate members of staff.
• Monitors all arrivals and departures of students. 
• Oversees all mail and parcel deliveries to the office and distributes accurately.

Health Care Services

• Triages illness and medical needs of students visiting the health office, administering low-level care to students as needed.
• Informs families of health office visits and documents provided care.
• Coordinates all Medical Certifications and Health Plans, and accurately maintains the  medication cabinet and medical supplies.
• Communicates Emergency Health Protocols.

Administrative Support 

• Orders office supplies for the office, faculty, and staff as needed, following all purchasing protocols.
• Provides standardized testing support to the Dean of Academics during State testing periods. 
• Prepares copy jobs for faculty and staff as needed.
• Supports the Student Information Coordinator and the Recruiting & Enrollment Specialist during school events.
• Performs other duties as assigned using a variety of computer programs to support efficient office operations.

Minimum Qualifications:

• High School diploma and a minimum of 2 years college.
• Minimum of 2 years prior experience in a professional setting using basic office protocols; school office experience preferred but not required.
• Valid Arizona Department of Public Safety Identity Verified Prints (IVP) card.
• Valid CPR and First Aid Certificates.
• Valid Seizure Management Certificate.

Required Knowledge, Skills, and Personal Characteristics:

• Proficient in the latest versions of Microsoft Office Suite and G Suite.
• Experience with Student Information Systems (Synergy or PowerSchool) preferred.
• Capacity to work in a deadline driven environment and comfort with multitasking.
• Excellent time management skills with attention to detail and accuracy.
• Solution focused and works well in a team environment.
• Exceptional interpersonal, customer service, and communication skills.
• Ability to maintain confidentiality at all times.
• Remains professional in an environment with frequent interruptions.
• Bilingual in Spanish is preferred but not required.

Salary and Benefits: 

• Salary commensurate with experience.
• Full time position with benefits.
• Member of ASRS.

Interested candidates should submit the following to employment@goasa.org:

• Cover letter, resume, three letters of reference, and the ASA Application for Employment found on the website. 

ASA is an equal opportunity employer. Discrimination against an otherwise qualified individual with a disability or any individual by reason of race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, or veteran status is prohibited.  Efforts will be made in recruitment and employment to ensure equal opportunity in employment for all qualified persons.