What are the responsibilities and job description for the Receptionist/Office Manager position at Aspen Mental Health Services?
*Job Summary*
We are seeking a highly organized and proactive Office Manager to oversee the daily operations of our office. The ideal candidate will be responsible for ensuring efficient office management, supporting staff, and maintaining a productive work environment. This role requires strong leadership skills and the ability to manage multiple tasks effectively while fostering a positive team atmosphere.
*Responsibilities*
- Manage office operations, including calendar management and schedule coordination for staff and executives.
- Oversee medical office management tasks, ensuring compliance with regulations and efficient patient flow.
- Develop and implement training programs for new hires and ongoing staff development.
- Utilize Simple Practice and QuickBooks for financial tracking, invoicing, and budgeting processes.
- Maintain phone systems to ensure effective communication within the office and with clients.
- Supervise administrative staff, providing guidance and support to enhance productivity.
- Organize files and maintain accurate records to ensure easy access to information.
- Coordinate office supplies inventory and manage vendor relationships for procurement.
*Skills*
- Strong organizational skills with attention to detail.
- Proficient in calendar management and schedule management techniques.
- Experience in medical office management is preferred but not required.
- Familiarity with QuickBooks or similar accounting software is a plus.
- Excellent communication skills, both verbal and written.
- Ability to supervise a team effectively while promoting collaboration.
- Proficient in using phone systems and other office technology.
If you are an enthusiastic professional looking to contribute to a dynamic team environment as an Office Manager, we encourage you to apply!
Job Types: Full-time, Part-time
Pay: $17.50 - $20.00 per hour
Expected hours: 36 per week
Schedule:
- 12 hour shift
- Day shift
- Evening shift
- Monday to Friday
Experience:
- Medical office management: 3 years (Required)
- Calendar management: 3 years (Required)
- Accounting software: 2 years (Required)
- Organizational skills: 3 years (Required)
- Management: 3 years (Required)
Ability to Relocate:
- Idaho Falls, ID 83404: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $20