Accounts Payable Clerk

Summary                   

Join Our Exceptional Finance & Accounting Team!  We are currently seeking a detail-oriented and organized individual to become a valued member of our dynamic and growing team!  The Accounts Payable Clerk plays a crucial role in our operations by ensuring accuracy and efficiency in processing payments.

⭐ Competitive pay, weekly payroll, a comprehensive benefits package, 401K retirement program, Paid Time Off, and a Fantastic Team Environment! ⭐

Essential Duties and Responsibilities include the following. Other duties may be assigned.

1. Assist with daily departmental processes, including but not limited to:
   • Processing inventory and administration invoices.
   • Processing and reviewing all daily disbursements.
   • Scanning Inventory Receiving documents.
   • Linking payments and backup documents within the document imaging program.
2. Review and process daily receiving invoices through SCP, including but not limited to:
   • Reconcile out of balance invoices to purchase orders in SCP and approve for processing.
   • Enter manual invoices, as necessary, into SCP.
   • Review and process all freight invoices.
   • Analyze invoice balancing for issues related to quantity, allowance, misc. charges, or EDI set-up.
   • Confirm the purchase order and SCP vendor numbers are the same.
   • Communicate any discrepancy with vendor invoice, and the receiving invoice such as deductions, allowance, terms and 999 numbers to the category manager to resolve.
   • Review invoices for proper coding of allowance and charges to correct GL accounts.
   • Balancing open payables, invoices, and deductions interfaced nightly to the accounting software.
   • Analyze Open Liability by Voucher report and documentation communication with vendors on acquiring needed information to process the invoices.
   • Research monthly on Invoice without Receipt to determine why invoices were sent to SCP without the warehouse receiving the Purchase Order.
   • Contact vendors, if necessary, to resolve invoice discrepancies.
3. Balance and process every Monday after period end date, a job interface monthly period end billbacks to Lawson. 
4. Run reports to determine if there are any interface errors from Edit to Laserfiche and SCP.
5. Audit vendor terms for timely payment.
6. Exercise discretion in deciding when to request cycle counts of the IC Team regarding receiving discrepancies
7. Supply backup documentation for vendors and IC Team as requested
8. Review, verify and maintain a spreadsheet of vendor “remit to” information
9. Utilize Laserfiche when researching problems for vendors, buyers and the IC Team
10. Assist the Expense Payables Clerk by keying invoices into Lawson
11. Research open credits as requested by the A/P Supervisor
12. Cross train within the department.

Education and/or Experience                   

Associate’s degree (A.A.) or equivalent from two-year college or technical school; or six months to one-year related experience and/or training; or equivalent combination of education and experience.

Other Skills and Abilities

1. 10-key by touch skills
2. Computer keyboard entry skills
3. Knowledge of bookkeeping/accounting principles
4. Good interpersonal skills
5. Strong organizational skills and detail oriented
6. Ability to handle multiple tasks