Job Title: Project Administrator

Job Description

Job Summary: The Project Administrator plays a crucial role in supporting our project teams with various administrative and operational tasks. This role involves working closely with project managers and other team members to ensure the smooth execution of our commercial construction projects.

Responsibilities

• Assist in the preparation and management of contracts, schedules, change orders, and insurance tracking for construction projects.
• Provide efficient administrative support including document control, data entry, and file management.
• Multitask effectively amidst frequent interruptions, maintaining focus and organization.
• Contribute to a positive and professional work environment, promoting team spirit and collaboration.
• Handle reception duties as needed, including managing the reception desk and answering phones.
• Demonstrate proficiency in MS Office (Word, Excel, and Outlook) for various project-related tasks.
• Ensure detailed attention is paid to all aspects of project assistance, from initial planning to completion.
• Collaborate effectively with team members, fostering a positive attitude and approach to problem-solving.
• Manage deadlines and tasks efficiently, adapting to changing priorities and project needs.
• Write sub-contracts.
• Review insurance and set up project files.
• Deal with purchase orders.
• Manage front desk and perform office coordination tasks (ordering supplies, etc.).
• Use Procore extensively (main ERP, training can be provided).

Essential Skills

• Proficiency in MS Office (Word, Excel, and Outlook).
• Experience writing sub-contracts.
• Experience reviewing insurance and setting up project files.
• Experience managing purchase orders.
• Prior experience working for a General Contractor or Subcontractor in Commercial Construction.
• Strong multitasking skills.
• Excellent organizational and communication skills.
• A self-directed and detail-oriented approach to work.

Additional Skills & Qualifications

• Experience with project coordination and document control.
• Experience in customer service and payroll management.
• Familiarity with change order processes.

Work Environment

The Project Administrator will sit at the front desk of the corporate office. The working environment is highly collaborative, involving regular interaction with project engineers and other departments working on projects.

Pay and Benefits

The pay range for this position is $29.00 - $30.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Redmond,WA.

Application Deadline

This position will be accepting applications until Dec 6, 2024.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

Diversity, Equity & Inclusion

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

• Hiring diverse talent
• Maintaining an inclusive environment through persistent self-reflection
• Building a culture of care, engagement, and recognition with clear outcomes
• Ensuring growth opportunities for our people

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.