What are the responsibilities and job description for the Administrative Associate position at Auburn University, Montgomery?
Position Information
Position Information
Vacancy Number : S-01198
Position Title :
Administrative Associate
Classification Title :
Administrative Associate
Department :
College of Business Administration
Employment Type : Full-Time
Special Instructions to Applicants :
Auburn University at Montgomery reserves the right once interviewing has begun to stop accepting applications.
Duties and Responsibilities :
Auburn University at Montgomery ( AUM ) is seeking an Administrative Associate for the Department of Business Administration. This position will be comprised of a wide range of clerical and secretarial tasks to support the university and its operational goals.
The Administrative Associate will :
- Maintain and supervise a variety of standard office programs such as Microsoft Word, Excel, Adobe and Outlook; Operate Banner System (Student and Finance); Operate office equipment.
- Analyze complex files and file materials using Xtender; sort and file correspondence, reports, records, and other documents by established categories; maintain and build manuals, standard operating procedures and calendars.
- Greet visitors; answer questions and give non-technical information; receive and resolve complaints; arrange appointments.
- Prepare new hire paperwork for faculty, staff and students (ex : adjunct and GTAs) each semester.
- Assist in the preparation and process letters, reports, memorandum, professional service agreements and other materials from copy, rough drafts, and detailed instructions; transcribe correspondence and other materials; proofread material for accuracy.
- Setup and coordinate special projects such as workshops, business luncheons, and other departmental or college events.
- Maintain attendance, personnel, time, payroll, supply inventory, accounts, financial, cost and / or other operating records where technical knowledge of established policies and procedures is required; maintain confidential records and / or documents.
- Attend and keep records of meetings, conferences, and proceedings; coordinate with departmental representatives in collecting and disseminating information.
- Prepare travel requests for the department and process eVendor and eTravel Vouchers; process book orders
- Provide assistance to the MBA and MHA Coordinators
Knowledge, Skills, and Abilities :
Minimum Qualifications :
High school diploma or equivalent and two (2) years clerical / administrative experience.
Additional relevant education may be substituted for experience requirement.
Job Open Date : 01 / 07 / 2025
This posting will remain open until closed :
Job Close Date :
About the University / College
Located in Alabama's vibrant state capital, Auburn University at Montgomery is a fast-growing university on the rise. Don't just take our word for it : The Princeton Review rates us as one of the best colleges in the Southeast, while U.S. News & World Report recently ranked us No. 22 among regional universities in the South for the quality of undergraduate teaching and 38th among all public institutions in the region.
AUBURN UNIVERSITY AT MONTGOMERY IS AN AFFIRMATIVE ACTION / EQUAL OPPORTUNITY EMPLOYER . It is our policy to provide equal employment and education opportunities for all individuals without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, gender expression, pregnancy, age, disability, protected veteran status, genetic information, or any other classification protected by applicable law. The Office of Affirmative Action / Equal Employment Opportunity (AA / EEO ) strives to ensure an inclusive and equitable working, living, and learning environment for members of the AUM community.
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