What are the responsibilities and job description for the Administrative Assistant to Associate Head of School position at Austin Preparatory School?
Job Summary
The Assistant to the Associate Head of School provides confidential, consistent, and
professional administrative support to the Associate Head of School in a variety of capacities
that involve athletics, admissions, and communications. The role of the Assistant is one
rooted in versatility, multitasking, flexibility, and adaptability to changing responsibilities.
The position requires the ability to consistently reflect the highest level of excellence
exercised within the Associate Head of School’s Office and represent an unwavering
commitment to the mission of Austin Prep.
Job Responsibilities
Responsibilities include but may not be limited to the following:
1. Support the School and its leadership in advancing the mission of Austin Prep and
safeguarding the School’s Roman Catholic identity and Augustinian heritage.
2. Support an atmosphere of trust and openness among staff, students, and parents.
3. Organize and review daily priorities for the Associate Head of School.
4. Schedule, maintain, and confirm the Associate Head of School’s appointments.
5. Review the correspondence of the Associate Head of School and draft replies when
necessary.
6. Screen the Associate Head of School’s calls and requests and redirect those to the
appropriate staff as needed that do not require the attention of the Associate Head of
School.
7. Prepare documents and reports for the Associate Head of School.
8. Make travel arrangements for the Associate Head of School and other staff as
assigned.
9. Complete occasional errands.
10. Assist in planning applicable school events.
11. Assist the Associate Head of School in navigating the complex and overlapping
intersection of professional and personal commitments.
12. Manage projects as assigned and work independently as need to complete them.
13. Manage a variety of reports utilizing in house systems, as well as Google Suite and
Microsoft Office Suite programs.
Qualifications, Experience, and Requirements:
• Bachelor’s degree preferred.
- Progressively responsible experience working as an assistant to leadership.
- Excellent communication skills, both written and verbal.
- Strong interpersonal and diplomatic skills.
- Ability to work with various personalities cohesively and successfully.
- Exceptional organizational skills and ability to multitask.
- Unwavering commitment to confidentiality.
- Flexibility, adaptability, and willingness to offer to support throughout school
- Technologically savvy, including experience with Google Suite and Microsoft Office.
- Ability to think quickly, take initiative, and prioritize tasks.
- High energy and enthusiastic.
Please submit a cover letter and resume to AdminAsst@austinprep.org
Salary : $48,900 - $61,900