Office Administrator

JOB BRIEF

 The candidate will be essential in maintaining office efficiency, providing back-up administrative support, and assisting the HR Manager with confidential tasks, including corporate legal matters and company events. The ideal candidate is a proactive problem-solver with exceptional communication and organizational skills.

ROLE OBJECTIVE

 The Office Administrator role includes core responsibilities typically associated with an Executive/Administrative Assistant, with an elevated level of expertise. The ideal candidate must have exceptional written and verbal communication skills, with a keen eye for detail. This role may also involve mentoring office assistants and interns as needed.

KEY RESPONSIBILITIES include the following. Other duties may be assigned.

• Serve as backup administrative assistant for both buildings as needed.
• Overseeing office maintenance, repairs, fire safety, and a safe work environment.
• Manage ordering, stocking, and maintaining office and janitorial supplies and equipment.
• Oversee and coordinate conference room bookings to avoid scheduling conflicts.
• Schedule and coordinate building maintenance and repairs with Maintenance Technician.
• Input and manage data in databases and spreadsheets.
• Oversee day-to-day office operations to ensure smooth functioning.
• Organize and coordinate company events, meetings and conferences.
• Collaborate with HR Manager to oversee correspondence with company corporate law firm.
• Coordinate with the HR Manager and attend meetings with the Taiwan headquarters as needed
• Assist with special projects as requested by direct supervisors.
• Must adhere to Quality Management System and security operating procedures.

QUALIFICATIONS, SKILLS AND PREFERRED ATTRIBUTES:                                                                   

• Bilingual Mandarin-Chinese is a must, for communication with headquarters in Taiwan.
• Associate Degree and/or 3-5 years related experience and/or training.
• Detail-oriented, professional and have excellent verbal/written communication skills with strong organizational and time management skills.
• Working knowledge in Microsoft Office Suite programs.
• Ability to prioritize tasks and handle multiple responsibilities simultaneously.
• Professional and friendly demeanor, work well with all levels of the organization.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of legal processes is preferred, and experience with business travel arrangements is a plus.

BENEFITS:

• Medical Insurance
• Dental Insurance
• Vision Insurance 
• 401(k) & Employer Matching 
• Company Paid Group Life Insurance
• Paid Time Off
• Paid Federal Holidays

Position is In-Office