Administrative Assistant

The Administrative Assistant follows established procedures and guidelines to provide timely and effective office support to an office, business unit, department, or other organization. Answers the front door so visitors are attended to promptly, courteously, and accurately. The Administrative Assistant performs varied activities and moderately complex administrative/operational/office support assignments. Performs computations. Typically works on semi-routine assignments Monday - Friday, 7:30am - 4:00pm.

This position will support the day-to-day business functions for the team and staff in the South Elgin headquarters and include the following:

• Coordinates internal and external meetings which may involve scheduling meeting times and ensuring that various meeting amenities are available.
• Manage the appointments and schedules of applicable staff.
• Follow standard policies/practices that allow for some opportunity for interpretation/deviation and/or independent discretion.
• Perform time sensitive tasks in a fast-paced environment.
• Maintains vending machine and inventory, and small amounts of cash.
• Uses office equipment such as photocopiers, and printers.
• Distributing incoming mail, preparing outgoing mail, filing, maintaining office supplies or inventory.
• Assist in maintaining and purchasing of some production supplies.
• Transcribe, type, format, and proofread a variety of material (e.g., correspondence, invoices, contracts, meeting minutes, reports, speeches, and presentations) using MS Office Suites, presentation, graphics, and spreadsheet software.
• Perform some light tasks in manufacturing plant, such as organizing job bins with small components.
• Other office or company related duties as assigned.

• Minimum high school or GED.
• Minimum 3-4 recent years working knowledge using Microsoft Office Suite such as Word, Excel, PowerPoint, Outlook.
• Internet research and proof-reading/editing.
• Adaptable with new system integration platforms, and able to troubleshoot and resolve basic technical difficulties.
• Strong organization and attention to detail.
  • Capable of working around interruptions throughout the day.
• Capacity to maintain confidentiality.
• Develop and maintain strong professional relationships.
• Ability to balance multiple initiatives including prioritizing competing projects.
• Managing and/or purchasing office supplies or other supplies.
• Passionate about contributing to a manufacturing area/organization focused on continuously improving consumer experiences
• Physically able to lift minimum 25 lbs.
• Prolong sitting at desk or office space area.

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