Administrative Assistant

Job Overview:

Assists the Medical Practices staff including Ambulatory Care and Special Needs Primary Care by providing clerical support services, ordering supplies, facilitating provider onboarding and overseeing provider schedule templates,

Qualifications:

Required:

• High school diploma

Preferred:

• Previous hospital or physician's office experience

Scheduling Requirements:

• Full Time
• Day

Job Functions:

• Oversees and facilitates new provider onboarding completes IT and system access requests and general site orientation
• Completes initial provider templates and submits template change and PTO requests in collaboration with section chief
• Process forms or letter requests as needed
• Provide support services to facilitate family centered care
• Manages and responds to patient caregiver inquiries in a timely and professional manner,
• Manages provider expense reimbursement requests and time audits
• Demonstrates effective oral and written communication skills that facilitate positive customer relationships and staff interactions
• Provides scheduling support as needed to address same day emergent provider requests,
• Initiates all patient calls in a professional and courteous manner
• Prioritizes duties and responsibilities and completes them accurately and in a timely fashion
• Demonstrates an ability to adapt to changing circumstances related to internal and external factors
• Provides coverage as required
• Maintains competence and demonstrates responsible judgment by updating knowledge, referring problems through appropriate channels and observing policies and procedures
• Orders and maintains practice supplies and equipment
• Other duties as requested by manager and providers

Benefits and Perks :

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees' physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered,

high-quality academic medicine in a compassionate and equitable manner, while delivering

a best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer