Payroll Coordinator - HR Generalist

The Position

GENERAL SUMMARY: The Payroll Coordinator performs a variety of operational, administrative and general bookkeeping support functions. Ensures accurate and timely processing of payroll. Responsible for maintaining payroll records, analyzing, processing, and auditing payroll data, while also ensuring compliance with relevant laws and regulations. Attention to details and strong analytical skills essential to identifying discrepancies and resolving payroll issues promptly. Essential functions of the job include data entry, filing, composing routine correspondence, conducting record searches and maintaining work of a confidential or business sensitive nature involving personnel transactions and financial records. Work is performed under general supervision of the Sr. Manager Human Resources.

ESSENTIAL JOB FUNCTIONS:

• Process monthly and draw pay payroll accurately and in a timely manner using payroll systems.
• Audit payroll data to ensure accuracy and compliance with organizational policies and regulatory requirements.
• Monitor and process employee payroll transactions and accrued benefits within payroll systems.
• Conduct audits of payroll records to identify and rectify discrepancies.
• Collaborate with the HR department to ensure accurate employee data and resolve payroll-related inquiries.
• Stay informed about changes in tax laws, labor regulations, and industry best practices relevant to payroll processing.
• Prepare payroll and benefit reports, including quarterly and annual Federal and State tax obligations and deposits, year-end reporting, including W-2 forms and governmental agency reports, requested payroll reports for management review and decision-making.
• Assist in payroll-related projects, such as system upgrades or process improvements.
• Maintain benefits for staff, benefit administration, open enrollment, and retirement administration.
• Track and process completion of employee performance evaluation documentation.
• Respond to compensation surveys, and collect wage, salary and benefit information.
• Provide support for general human resources functions, as assigned.
• Responsible for maintaining and filing confidential and business sensitive correspondence.
• Provide administrative support for performance management initiatives.
• May be required to perform and document Medicaid Administrative Match activities per the Medicaid Administrative Match Training Manual for LHJ's.
• Respond to public health emergency drills/exercise or actual events as required.
• Responsible for general office duties and other duties as assigned.
• Maintain strict confidentiality of payroll information and sensitive employee data.
• Performs related work, as assigned.
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  KNOWLEDGE, SKILLS AND ABILITIES:

• Knowledge of record keeping and general office principles.
• Knowledge of office practices and procedures; and ability to quickly learn policies, procedures and practices applicable in support of managing and directing the operations of the Benton-Franklin Health District.
• Knowledge of relevant technological/software applications and resources with the ability to use computer applications at an intermediate level.
• Knowledge of business correspondence standards including English, grammar, formatting, spelling and punctuation.
• Knowledge of mathematical and statistical knowledge appropriate to the assignment.
• Ability to develop and maintain effective working relationships with management, employees, elected officials, and the general public.
• Ability to communicate effectively, both orally and in writing.
• Ability to demonstrate resourcefulness and tact in public contacts.
• Ability to utilize necessary computer applications at an advanced level.
• Ability to understand and follow broad and complex instructions, exercise considerable judgment and initiative.
• Ability to handle sensitive and confidential matters and situations; perform a variety of independent research and analysis activities.
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  The Requirements & Selection Process

  Education: High school diploma or GED required, Business Administration Certificate or Associate's Degree preferred in Accounting, Finance, Business Administration, or a related field; OR a combination of education and office experience.

  
  

  Experience: Five or more years of progressively responsible administrative office experience and general bookkeeping experience. Strong understanding of payroll processes, tax regulations, and compliance requirements.

  
  

  Licensure/Certification: Valid Washington State Driver's License; Certified Payroll Professional (CPP) designation or SHRM HR Certification (SHRM-CP) is a plus.

  
  SELECTION PROCESS: Apply directly via our website: Employment - Benton Franklin Health District
• The most qualified applicants, based in part upon evaluation of the completed application and related information will be invited for an interview.

Criminal Background Check required upon candidate selection.

Salary : $5,335 - $5,606