What are the responsibilities and job description for the Director of Finance position at Berkeley Repertory Theatre?

Job Description

Description :

DEPARTMENT : Administration

POSITION : Director of Finance

REPORTS TO : Managing Director

WORK SCHEDULE : Monday-Friday. Some nights and weekends required.

CLASSIFICATION : Annual full-time, exempt

COMPENSATION : $145,000-$150,000 DOE; benefits eligible after 90 days

Position Summary

Berkeley Repertory Theatre (Berkeley Rep) has grown from a storefront stage to an international leader in innovative theatre. Known for its ambition, relevance, and excellence, as well as its adventurous audience, the nonprofit has provided a welcoming home for emerging and established artists since 1968. Over 6 million people have enjoyed more than 500 shows at Berkeley Rep, including 86 world premieres. Berkeley Rep shows have gone on to win 8 Tony Awards, 9 Obie Awards, 11 Drama Desk Awards, 1 Grammy Award, 1 Pulitzer Prize, and many other honors. In recognition of its place on the national stage, Berkeley Rep received the Tony Award for Outstanding Regional Theatre in 1997. Through its annual seven-play season, together with up to four special event presentations, Berkeley Rep invites audiences to enjoy an eclectic range of theatrical experiences featuring diverse artistic voices, themes, and perspectives.

Berkeley Rep seeks an experienced Director of Finance to lead all accounting, financial management, risk management, and payroll / benefits functions. As a critical member of the senior leadership team reporting to the Managing Director, the Director of Finance ensures timely and accurate financial statements and reports in accordance with generally accepted accounting principles (GAAP); manages the day-to-day financial operations of the organization; develops, monitors, and reforecasts budgets; ensures compliance with tax, legal, and reporting obligations; and reviews and administers insurance and benefits coverage. The ideal candidate will have a minimum of seven years of experience in accounting and financial management, ideally in nonprofits and / or the performing arts, and will bring strong financial, analytical, organizational, problem-solving, and team leadership skills.

Essential Duties and Responsibilities

Essential duties and responsibilities include, but are not limited to, the following :

Serve as primary staff liaison to the Finance Committee, Audit Committee, and Investment Committee of the Board of Trustees.
Prepare timely monthly and as-needed financial reports and analyses for Managing Director, Finance Committee, Board of Trustees, and department heads.
Provide departmental supervision for accounting and finance personnel (Associate Finance Director, part-time Bookkeeper, and part-time Payroll Administrator) and manage day-to-day financial operations of the organization. Carry out supervisory responsibilities in accordance with organizational policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; employee performance appraisal, management, and development; and addressing and resolving problems.
Manage general ledger, accounts payable, accounts receivable, cash flow, cash management, short- and long-term investments, and banking needs.
Ensure timely daily deposits and that all general ledger accounts are balanced and reconciled on a monthly basis. Develop and implement internal controls and documentation for cash-related activities and accounting functions. Maintain all fund and nonprofit accounting in accordance with generally accepted accounting principles (GAAP).
Work with the Managing Director and department heads to develop, monitor, and reforecast the annual operating and capital budgets.
Coordinate with the Director of Development to monitor annual giving and capital campaigns.
Ensure that all federal, state, and local tax and reporting obligations are met and that necessary tax filings, returns, and compliance notices are prepared and submitted on a timely basis.
Manage annual audit of financial statements in support of independent auditors, including the

preparation of necessary documents and schedules.

Prepare information for filing Form 990 and related schedules.

Ensure annual renewal of line of credit and loan covenant compliance.

Arrange annual renewal of Actors’ Equity Association bond.

Supervise annual retirement plan audit and filing of Form 5500.

Ensure timely preparation and filing of tax forms : W-2s, 1099s, sales tax, property tax, etc.

Complete or supervise completion of reports and surveys for government agencies, funders, unions, and national service organizations and provide financial information for grant applications and reports.

Annually review and administer insurance and benefits coverage : General Liability, Property, Directors and Officers, Workers Compensation, Health, Flexible spending, 403(b) plan, etc., including premium audits.

Ensure annual distribution of required employee benefit and retirement plan disclosure documents.

Assist Board and Managing Director in securing financing for major projects.

Maintain strong relationships with bank representatives, creditors, auditors, insurance representatives, investment managers, retirement plan administrators, various contractors, and other vendors.

Ensure that record-keeping and record retention in the organization complies with applicable laws, regulations, and contractual obligations, including maintenance of lease and legal document files.

Work with the Managing Director and Leadership Team to develop appropriate policies and procedures.

Advance, support, and promote organizational inclusion, diversity, equity, access, and antiracism goals in staffing, policies, procedures, and practices. Actively participate in workshops and trainings, including company meetings, harassment prevention, bystander intervention and other antiracism, equity, diversity, inclusion, and access initiatives.

Serve as a key resource to staff and vendors and liaise between departments to help manage the flow of information and resources throughout the organization so that each person has the tools needed to succeed.

All other duties as assigned.

Requirements :

Knowledge, skills, abilities :

Minimum of seven years of experience in accounting and financial management with demonstrated knowledge of GAAP. Experience with non-profits and / or performing arts organizations a plus.

Minimum of three years of team management experience with a demonstrated ability to provide guidance, support, leadership, and mentorship to staff of diverse backgrounds and with different areas of focus.

Expertise in budget development and management with a track record of meeting financial goals.

Outstanding written and verbal communication skills, with a high degree of emotional intelligence and cultural competency. Ability to work with a wide range of people and personalities.

Demonstrated interest and commitment to equity, diversity, inclusion, access, and anti-racism.

Proactive and creative problem-solving with an ability to be both strategic and tactical when implementing solutions.

Demonstrated ability and success in collaborating with internal and external teams, sometimes with competing priorities.

Preference for a deadline-driven, detail-oriented, fast-paced environment.

Proven ability to prioritize and manage projects and deadlines effectively.

Exceptional attention to detail and organization.

Demonstrate sound judgment and the ability to handle confidential information with sensitivity.

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

Ability to write reports, business correspondence, business plans, and procedure manuals.

Ability to effectively present complex financial information and respond to questions from groups of managers, employees, public groups, and the Board of Trustees in writing, by telephone, through face-to-face conversation, and public speaking.

Ability to work with mathematical concepts such as probability and statistical inference, and high-level accounting. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

Ability to define problems, collect data, establish facts, and draw valid conclusions.

Ability to interpret financial statements and governmental accounting forms and deal with several abstract and concrete variables.

To perform this job successfully, an individual should have skill in using accounting software (Financial Edge preferred); customer relationship management software (Tessitura a plus); internet software; payroll systems; and Microsoft products, including Outlook, Word, Excel, PowerPoint, Teams, and SharePoint.

Application Procedure

Berkeley Rep is an equal opportunity employer and offers a full range of employee benefits, including 85% employer-paid health and dental insurance, optional vision, FSA, and 403(b) plans, professional development support, paid vacation, sick leave, and holidays.

Position available immediately. Online submissions only. Please include a cover letter and résumé when you submit your application. Persons from diverse backgrounds are highly encouraged to apply.

Berkeley Rep will contact candidates of interest. Please, no calls. Only complete submissions will be considered.

Salary : $145,000 - $150,000

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