What are the responsibilities and job description for the Executive Administrative Assistant position at Bethel Family Clinic?
Position Description:
The Executive Administrative Assistant provides high-level administrative support to company executives by conducting research, preparing statistical reports, handling information requests and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls and scheduling meetings for executives. The Executive Assistant may also be required to complete tasking for the Executive Board under direction of the Executive Director.
Position Requirements:
- Education: High school diploma is required.
- Experience: Associate’s degree or bachelor’s degree. Five years of administrative experience.
- Specialized Skills: Computer and meeting minute’s skills.
- Preferred Qualifications: Good time management, communication and collaborative skills.
Position Responsibilities and Essential Functions:
- Maintains a high level of organization and quality as needed for the position.
- Provides direct support to the Executive Director for all administrative processes and functions assigned.
- Type reports, memos, letters and other documents using word relevant computer software.
- Answer phone calls and direct calls to appropriate parties or take messages.
- Record, type and distribute meeting minutes.
- Greet visitors and determine whether they should be given access to specific individuals.
- Read and analyze incoming memos, submissions and reports to determine their significance and plan their distribution.
- Perform general office duties such as ordering supplies and maintaining records management database systems.
- File and retrieve corporate documents, records and reports.
- Open, sort and distribute incoming correspondence, including faxes and email.
- Complete the preparation of all Executive Board meetings. Provides the packet to the Board Members the Friday before the regular meeting.
- Assists the Executive Director in the preparation of the Finance Committee meeting documents, if needed.
- Make travel arrangements for executives when BFC has no HR personnel.
- Keep track of review periods of policies.
- Helps keep job descriptions up to date when BFC has no HR personnel.
- Assist registering and receptionist as needed.
- Mail run
- Lab specim send outs
Other Duties:
- As assigned by Executive Director.
Competencies:
- Communication Proficiency.
- Time Management.
- Collaboration Skills.
- Personal Effectiveness/Credibility.
- Flexibility.
- Technical Capacity for all equipment and software.
- Stress Management/Composure.
Physical Demands and Work Environment:
- This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand as necessary.
Supervisory:
- This position has no supervisory responsibilities.
Work Authorization:
- BFC is an Affirmative Action/Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, gender identity, national origin, disability, protected veteran status and any other area protected by federal or state law. Individuals that need assistance in the recruitment process are encouraged to contact the Administration for BFC directly.
- Employee must have the legal authorization to work in the U.S.
Salary : $24 - $29
