What are the responsibilities and job description for the Project Administrator / Office Administrator position at Bienville Construction Services, LLC?
Part-Time Project Administrator / Office Administrator
Location: Mobile, AL
Company: Bienville Construction Services
Job Type: Part-Time
About Us:
Bienville Construction Services is a growing commercial construction company specializing in small to medium commercial projects. We are seeking a highly organized and detail-oriented Project Administrator / Office Administrator to support our operations in Florida, Alabama, Mississippi & Louisiana. This part-time role offers an opportunity to contribute to a dynamic team while maintaining flexibility.
Responsibilities: General Office Administration:
- Manage electronic and hard copy filing systems.
- Maintain and update company databases (primarily in Excel).
- Perform notary duties as needed.
- Utilize Microsoft Office Suite for various administrative tasks.
- Oversee general contracting and business license applications/renewals.
- Manage office supply inventory and procurement.
Accounting & Financial Support:
- Utilize QuickBooks Desktop for invoice entry and recordkeeping.
- Track job costs and update financial details.
- Process client payments and manage accounts payable.
- Handle autopay accounts and prepare check runs.
Construction Administration:
- Prepare and send subcontractor contracts and change orders.
- Manage Certificates of Insurance (COI) for company records and subcontractors.
- Oversee W9 collection and maintain compliance records.
- Communicate with subcontractors and vendors regarding administrative needs.
- Assist in project closeout procedures.
- Generate and prepare reports as required.
Qualifications:
- Experience in office administration, preferably in a construction or contracting environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- QuickBooks Desktop experience required.
- Strong attention to detail and organizational skills.
- Ability to manage multiple tasks and meet deadlines.
- Notary certification preferred (or willingness to obtain).
- Knowledge of construction contracts, insurance requirements, and compliance is a plus.
What We Offer:
- Competitive part-time compensation.
- Flexible work schedule.
- A collaborative and supportive team environment.
- Opportunity to grow within the construction industry.
We look forward to hearing from you!
Job Type: Part-time
Pay: $18.00 - $25.00 per hour
Expected hours: No more than 20 per week
Ability to Relocate:
- Mobile, AL 36603: Relocate before starting work (Required)
Work Location: In person
Salary : $18 - $25