Executive Assistant/Personal Assistant to CEO

Billy Gene Is Marketing Inc. is seeking an experienced Executive/Personal Assistant to efficiently manage the CEO’s demanding personal and professional schedule and oversee the planning and execution of company & community events. Here at BGIM Inc, we teach marketers and entrepreneurs how to advertise and sell like “GENEIUSES”.

We have all the awards and accolades like:

-Being named one of the top places to work in San Diego for 2018 and 2019

-CEO labeled as a finalist in Ernst and Young’s Entrepreneur of the year for 2019

-Making the San Diego Business Journal’s top 100 Fastest Growing companies of 2019

-Making the Inc. 5000 listing for 2019 (#865) and 2020 (#2,460)

-Making the Entrepreneur 360 top company listing for 2019 (#129)

Job Overview:
We are seeking a highly organized and proactive Executive Assistant & Personal Assistant to support our CEO. This role is crucial in ensuring the smooth operation of the executive office and requires a blend of administrative expertise, project coordination skills, flexibility, and exceptional communication abilities. The ideal candidate will be adept at managing multiple priorities, demonstrating professionalism, and maintaining confidentiality.

Job Responsibilities & Duties:

• Provide comprehensive administrative support to the CEO, including calendar management, email correspondence, scheduling of meetings, video shoots, podcasts, speaking events, & coordinating internal and external company events, etc.
• Serve as the primary point of contact for internal and external communications, demonstrating excellent phone & in-person etiquette.
• Coordinate projects and assist in tracking progress on various initiatives as directed by the CEO.
• Organize travel itineraries, including flights, hotels, and transportation, ensuring seamless travel logistics.
• Maintain and organize important documents, reports, and presentations for easy access.
• Manage the CEO’s personal calendar, including appointments, events, and family commitments.
• Handle personal errands such as making reservations, ordering gifts, or running other non-business-related tasks.
• Coordinate with clients, vendors, or business partners on behalf of the CEO when required.
• Prioritize and manage the CEO’s to-do list, ensuring timely follow-up on key tasks and deadlines.
• Oversee personal arrangements, including coordinating regular car washes and detailing, as well as managing cleaning services for both home and office spaces.
• Screen phone calls and visitors to ensure the CEO’s time is optimally managed.
• Handle sensitive information with discretion and maintain strict confidentiality in all aspects of work.

DO NOT APPLY IF ALL OF THE BELOW SKILLS ARE NOT APPLICABLE TO YOU

Requirements & Qualifications :

• 5 years experience as an Executive/Personal Assistant for a high profile CEO.
• Always accessible, highly mobile, and flexible with timing and travel opportunities.
• Proven ability to engage and build relationships with high-profile clients and executives.
• Strong skills in calendar management and project coordination.
• Ability to handle sensitive information with discretion and maintain confidentiality.
• Exemplary organizational skills with attention to detail and the ability to prioritize tasks & workload effectively.
• Strong expertise in event planning and coordination with vendors.
• Demonstrated ability to anticipate the needs of the executive and act accordingly, ensuring smooth day-to-day operations.
• A proactive approach to problem-solving with strong decision-making capabilities.

If you read the following and they resonate with you you’re going to love working with us! If you read the following and you’re perturbed, bothered or offended, DO NOT APPLY.

0. DON’T MAKE EXCUSES, MAKE IT HAPPEN

1. EVERYTHING IS YOUR FAULT

2. LEARN SOMETHING NEW EVERY DAY AND APPLY IT

3. WE ARE HERE SERVE SELFLESSLY AND WITH THE HIGHEST INTEGRITY

4. TREAT EVERY PERSON YOU INTERACT WITH LIKE FAMILY (THAT YOU LIKE)

5. SHOWING UP WITH POSITIVITY, HIGH ENERGY, AND LAUGHING IS NOT AN OPTION, IT’S A REQUIREMENT

6. TELL THE TRUTH ALL THE TIME

7. GENEIUS IS A SYNONYM WORD FOR WORLD CLASS, OPERATE LIKE IT IN EVERYTHING YOU DO

8. SPEED, FLEXIBILITY AND PUNCTUALITY ARE OUR STRENGTHS EMBRACE THEM WITH GRACE

9. DON’T THINK OUTSIDE THE BOX, THINK LIKE THERE IS NO BOX

10. BE SPECIFIC, BE THOROUGH AND BE PROFIT PRODUCING

11. BE ORGANIZED, BE CLEAN, BE PREPARED

12. KEEP CALM AND RESPECT OTHERS

13. ENTERTAIN, EDUCATE, EXECUTE, BUT MORE IMPORTANTLY EMPOWER

Benefits:

-Competitive compensation

-Medical coverage after 60 days

-Dental coverage after 60 days

-Vision coverage after 60 days

-401k plan

-Gym memberships

-Unlimited PTO

-Quarterly company trips (most recent included a Yacht for the day and a Disneyland VIP experience)

We truly pride ourselves in what we have accomplished here at BGIM, but the truth is we are just getting started. BEFORE APPLYING MAKE SURE YOU:

1. Do an insane amount of homework on our company

2. Be prepared to work hard, sacrifice a lot and put in long hours

If you’re looking for work life balance this isn’t it, if you’re looking for work life integration while making a massive impact on the world and being handsomely compensated this is the place for you.

NOW IT’S TIME FOR YOU TO MAKE IT HAPPEN!!!!!!!!

Job Type: Full-time

Pay: From $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Relocation assistance
• Vision insurance

Schedule:

• Monday to Friday
• On call
• Weekends as needed

Application Question(s):

• Are you highly flexible with your schedules and readily accessible to accommodate the unpredictable nature of the role?

Experience:

• Executive Assistant: 5 years (Required)
• Personal Assistant: 5 years (Required)

Ability to Relocate:

• San Diego, CA 92101: Relocate with an employer provided relocation package (Required)

Work Location: In person

Salary : $75,000