Logistics and Event Services Coordinator - Binghamton University

Budget Title: Assistant Facilities Program Coordinator (SL-3)

Salary: $56,000 - $62,000

The Logistics and Event Services Coordinator is a UUP professional position reporting to the Building and Event Services Manager. The incumbent will oversee the Comprehensive Sustainable Waste Management Program and associated personnel, oversee the Expediting (moving) crew, assist with coordination of Facilities Management (FM) services for events, and assist with various logistics tasks.

Major duties & responsibilities include:

• Perform a full range of supervisory duties for assigned staff (including permanent, temporary, & student staff), to include participating in the hiring process, training, time-keeping & scheduling, work assignment, & evaluation.
• Administer the Comprehensive Sustainable Waste Management Program in accordance with applicable federal, state, & local laws, and SUNY and University policies. Implement the "Reduce, Reuse, Recycle" waste hierarchy as the guiding principle for all waste management activities.
• Implement a plan, by building, to collect reusable, recyclable, & compostable materials, as well as universal waste. Continually monitor recycling centers in buildings to ensure proper placement, aesthetics, & signage.
• Administer various waste management program contracts including refuse removal, universal waste removal, & confidential shredding. Monitor contractors' contract compliance and address any issues. Act as contractors' primary University contact. In consultation with the Building & Event Services Manager and Assistant Director of Operations, recommend revisions to contract specifications as needed to meet the University's operational needs.
• Oversee the Expediting crew. Consult with customers, review scopes of work and provide estimates as needed, schedule work, and ensure timely completion of work orders.
• Assist with the coordination of event support services. Act as the FM representative and primary contact person for all assigned events from planning through execution. Meet with and advise clients; prepare estimates; coordinate FM services, including preparing diagrams and work orders, scheduling personnel, and directing setups & tear-downs; and review & reconcile customer billing statements.
• Assist with various logistics tasks, including equipment repair, maintaining supply & equipment inventory, and procurement of equipment and supplies in accordance with established procedures.

The successful candidate will possess excellent written, oral, and electronic communication skills; superior organizational skills; excellent computer skills; the ability to interact effectively with the campus community, including faculty/staff, students, visitors, & vendors; the ability to effectively handle competing priorities and multiple tasks simultaneously; the ability to create and maintain accurate and detailed records; the ability to work under pressure and meet deadlines; be attentive to details; deal with difficult individuals while maintaining composure; handle crisis situations; interact with peers in group settings; and function in a service-oriented environment.

Although the primary schedule for this position is day shift, Monday - Friday, due to the nature of facilities operations and event coordination, the ability to work a non-standard work schedule (including evenings and weekends) may be necessary at times. Weekend & evening work will be required to support the events, expediting, and waste management responsibilities of this position, including, but not limited to, Move-In, University Fest, Family Weekend, Homecoming, Open Houses, Spring Fling, & Commencement. This position is designated as Essential.

This is a 100% salaried professional position, annual renewal, and is eligible for the NYS benefits package.

• Associate's degree
• 3-5 years of relevant experience working in an office setting
• Strong computer (Windows) literacy, the ability to use MS Office (e.g. Word & Excel) & Google Workspace applications, and the ability to learn other software applications such as databases, time-keeping (Kronos), and CMMS (Maximo)
• Excellent organizational and communication skills
• Ability to perform calmly under stress, handle multiple simultaneous assignments, independently prioritize workload, & adapt to rapidly changing priorities
• Valid driver's license to operate a vehicle in NYS

Preferred:

• Bachelor's degree in a related field
• Supervisory experience
• Facilities management and/or event coordination experience
• Experience with CMMS or database applications
• Experience with CAD or diagramming applications

Visa sponsorship is not available for this position

Offers of employment may be contingent upon successful completion of a pre-employment background check and verification of degree(s) and credentials.

Binghamton University is a tobacco-free campus.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@goer.ny.gov

Payroll information can be found on our website https://www.binghamton.edu/offices/human-resources/payroll/

Cover letters may be addressed "To the Search Committee."

Postings active on the website, accept applications until closure.

For information on the Dual Career Program, please visit:
https://www.binghamton.edu/offices/human-resources/prospective/dual-career/index.html

Equal Opportunity/Affirmative Action Employer
The State University of New York is an Equal Opportunity/Affirmative Action Employer. It is the policy of Binghamton University to provide for and promote equal opportunity employment, compensation, and other terms and conditions of employment without discrimination on the basis of age, race, color, religion, disability, national origin, gender identity or expression, sexual orientation, veteran or military service member status, marital status, domestic violence victim status, genetic predisposition or carrier status, or arrest and/or criminal conviction record unless based upon a bona fide occupational qualification or other exception.

As required by Title IX and its implementing regulations Binghamton University does not discriminate on the basis of sex in the educational programs and activities which it operates. This requirement extends to employment and admission. Inquiries about sex discrimination may be directed to the University Title IX Coordinator or directly to the Office of Civil Rights (OCR). Contact information for the Title IX Coordinator and OCR, as well as the University's complete Non-Discrimination Notice may be found here.

Binghamton University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation to participate in the job application or interview process, contact: Ada Robinson-Perez, ADA Coordinator email: arobins@binghamton.edu or 607-777-3660.