What are the responsibilities and job description for the Executive Assistant position at Bishop & Company, Inc.?
Bishop & Company is seeking a dynamic Executive Assistant with Hawaii-based experience to suport our Honolulu-based client's CEO and board of directors.. This position is responsible for heavy calendar management and serves as the board liason. Must be highly professional, organized, and able to juggle multiple priorities, work independently and be a self-starter.
Qualifications:
• AA or BA degree with 2 years related experience
• 5 years Executive Assistant experience with a high-level executive in Hawaii
• Flexible and experienced in organizing a constantly evolving schedule
• Be able to problem solve, think quickly, and make decisions independently
• Detail-oriented, accurate, high-level organizational and time management skills
• Excellent communication skills and comfortable communicating with high-level executives
• A polished, professional presence and ability to represent the organization at public events
Primary Responsibilities:
- Oversee executive’s calendar and appointments
- High volume scheduling and tracks frequent schedule changes
- Organize meetings and events
- Serve as the Corporate Secretary for the Executive Committee and Board of Directors
- Coordinate Committee and Board meeting logistics, prepare all meeting materials,
- attend meetings, and transcribe minutes
- Maintain all Board related documents and files meeting schedules, term limits, conflict of interest, contact information and other relevant documents
- Assist with oversight of contacts and agreements
- Handle confidential information with discretion and professionalism
- Liaise with internal departments and external stakeholders on behalf of executive
- Anticipate the needs of the executive and proactively solve problems
Requirements:
• Proficient in MS Office: Word, Excel, Power Point: Outlook experience with full extent calendaring features
• Must have a vehicle and valid driver’s license
• 7 years serving as an Executive Assistant and/or Corporate Secretary in Hawaii.
Additional Information:
- Job Type: Direct-hire opportunity
- Salary: $65,000-$80,000 commensurate with experience
- Location: Honolulu, Hawaii
- Benefits: Exceptional benefits package to include: Medical and Dental, Disability and Long-Term Care Insurance, 401K, Paid Time Off, 16 Paid Holidays Annually, Reimbursement for Qualified Expenses and Mileage, Parking
Bishop & Company provides recruiting and placement services for client companies and opportunities for job seekers throughout Hawaii. We charge no fees to candidates and our client services are 100% guaranteed.
Please forward resumes to:
Bishop & Company
Phone: 808-839-2200
Website: http://www.bishopco.net/
Location: Honolulu, HI
***No relocation, In-state applicants only. Must be available to interview immediately.***
Equal Opportunity Employer – Disability and Veteran
Salary : $65,000 - $80,000
